Administrative Specialist (Temporary)

Administrative Specialist (Temporary)

This is a "temporary" position to support special projects not to exceed 24 months. If hired, you will be considered an at-will, full-time non-exempt employee.

Colorado Springs Utilities is hiring a temporary Administrative Specialist for the Operations Administrative Support (OAS) team under the Operations Technical Services Department which is responsible for the operations of our gas, water, wastewater, and electric services to provide reliable service to our customers. In this job, you will support key personnel, including the Department Manager, and will be responsible for interacting with supporting, and impacting our community every day. 

Key Areas of Focus:

• Reconciliation of multiple P-Card in adherence with current policy, procedures, and guidelines
• Review and process invoices for payment and assign account numbers utilizing the invoice tracking tool (Maximo)
• Make reservations and travel arrangements utilizing the travel administration Deem/Frosh Travel tool and ensures travel policies and procedures
• Provide interview support utilizing Taleo
• Maintain and update calendaring systems, coordinate scheduling, and reserve conference rooms
• Coordinate presentations and meeting agendas
• Support handling of confidential personnel issues; process personnel documents and perform any associated compliance administration as applied or assigned
• Coordinate special events
• Create and maintain records management solutions for office documents, track the collection and/or receipt of documents, and verify completion; administer and/or maintain required record retention procedures
• Advise others on administrative procedures and/or provide training and instruction
• Review, process, prioritize, and/or route incoming mail, publications, directives, and regulations
• Send, retrieve, and prepare documents, and materials (i.e., e-mail, fax, mail, ship, courier, etc.); keep common area equipment operational
• Prepare and proofread letters, memos, reports, presentations, and other correspondence
• Generate reports, spreadsheets, requests for proposals, publications, presentations, and other materials considered detailed and/or complex; and presentations as required
• Order supplies or materials for department, meetings, or events

Who You Are...Your professionalism and sound decision-making skills will be leveraged ensuring seamless team and operational support while providing administrative support to a department or group of professionals under minimal supervision. Possesses excellent skills in the utilization of technology (MS Word/Excel/PowerPoint/Outlook) and exceptional communication skills, both written and verbal.  

Who We Are...

• One of the largest four-service public utilities in the nation (over 500,000 customers)
• A national leader in reliability (power on an average of 99.991% of the time)
• Diamond Designation recipient from the American Public Power Association – a utility sector leader in reliability, safety, workforce development, and system improvements
• Located at the base of the Rocky Mountains in one of the most desired city to live in the United States (U.S. News & World Report)

Our Commitment to Our Employees…  
Our people are the heart and soul of Colorado Springs Utilities. They keep the lights on, gas flowing, water coming in, and wastewater leaving. We do not just say people are important – we prove it! That’s why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program.

• Time Off – Because everybody needs time off to recharge
  
  • Vacation – New employees accrue 13 days of paid time off to start, while our more tenured employees accrue 24 days per year
  • Paid Holidays –12 paid holidays per year
  • Sick Leave – Accrue 12 days of sick leave annually for those days when you or a family member is feeling under the weather
  • Vacation Buy – Purchase up to 40 hours of additional vacation time
• Pension Plan – Looking forward to a comfortable lifestyle once you’re done working? The Colorado Public Employees’ Retirement Association (PERA) provides you with retirement benefits and peace of mind when you retire 
• Medical – Select from three comprehensive medical plans, starting at $0 per month.  Employees also enjoy access to a Health Savings Account (HSA) and Flexible Spending Account (FSA). (effective the 1st of the month following your start date)
• Wellness Program – Voluntary wellness program that allows you and your spouse to each earn up to $500 to use towards healthcare expenses, $100