Intermediate Executive Administrative Assistant

Job Family

Administrative Services

About Us 

 

At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential unleashed by leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.  

 

Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there. 

    

Transamerica is a part of Aegon, an integrated, diversified, international financial services group. The Aegon companies employ over 21,500 people and have approximately 31.7 million customers.* For more information,  visit www.transamerica.com. 

 

Who We Are 

  

Transamerica has been making financial services available to the many, not just the few, for more than 100 years. We’re a leading provider of life insurance, retirement, and investment solutions, serving millions of customers throughout the United States. Transamerica’s dedicated professionals focus on helping people live their best lives through saving, investing, and protecting their loved ones. Transamerica is dedicated to building America’s leading middle market life insurance and retirement company, providing a broad range of quality individual life insurance policies, workplace supplemental insurance benefits, workplace retirement plans, individual retirement accounts, and investment products, including mutual funds, annuities, stable value solutions, as well as investment management services. 

 

What We Do 

 

Transamerica is organized by lines of business (Life Insurance, Annuities, Mutual Funds, Retirement Plans, and Employee Benefits), which are supported by Transamerica Corporate (Corporate Development; Finance; Internal Audit; Legislative, Regulatory & Policy; Office of the CEO; People and Places; Brand; Corporate Affairs; Risk; and Technology). 

Job Description Summary

The Intermediate Executive Administrative Assistant supports senior management (3+ leaders) with a wide range of administrative and general support duties of a highly responsible and confidential nature requiring broad knowledge of organizational policies and practices. Under general supervision handles a multiplicity of administrative situations.

Job Description

Responsibilities

• Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and some desktop publishing software.
• Compiles information and prepares special or one-time reports, summaries, or replies to inquires selecting relevant information from a variety of sources.
• Acts as liaison between the Division Head and various senior managers with employees of the Company, clients, and all interested outside parties.
• Screens telephone calls, providing assistance and accurate information for routing non-routine calls.
• Maintains calendars, schedules meetings and makes travel arrangements.
• Determines methods and procedures to be used in resolving complex inquiries and may make on-the-spot priority decisions.
• Generates and maintains confidential files and handles details of a confidential nature.
• Operates with some substantial latitude for independent judgment and discretion.
• Will support 3+ senior leaders of the technology leadership team<