Scheduled Hours

40

Position Summary

The Business Process Analyst plays a pivotal role in improving processes across the sponsored projects lifecycle. This position focuses on analyzing workflows, creating process maps, developing Standard Operating Procedures (SOPs), and utilizing data analytics to enhance efficiency and compliance. The ideal candidate brings professional experience in process analysis or project management, is detail-oriented, and thrives on driving organizational improvement.

Job Description

Primary Duties & Responsibilities:

Process Analysis and Review

• Conduct in-depth reviews of existing processes within the sponsored project lifecycle.
• Identify inefficiencies, bottlenecks, and opportunities for improvement in workflows and administrative procedures.
• Collaborate with stakeholders to gather input and insights on current practices.

Process Mapping and Documentation

• Develop detailed process maps to visualize workflows, interdependencies, and decision points.
• Write, update, and maintain Standard Operating Procedures (SOPs) for grant-related activities, ensuring clarity and compliance with sponsor and institutional guidelines.
• Ensure all documentation is user-friendly and accessible for stakeholders.

Project Management for Process Improvement

• Lead the planning, execution, and monitoring of process improvement projects related to grant administration.
• Track project timelines, deliverables, and milestones to ensure successful implementation.
• Regularly update stakeholders on project progress and gather feedback to refine solutions.

Collaboration and Communication

• Partner with cross-functional teams, including compliance officers, grant administrators, and department personnel, to ensure processes align with institutional goals.
• Present findings and recommendations to leadership and stakeholders in a clear and actionable format.

Training and Change Management

• Develop training materials and resources to support the adoption of new processes and procedures.
• Provide guidance and support to teams during transitions to updated workflows.

Data Analytics

• Collect, analyze, and interpret data related to grant administration processes and performance metrics.
• Develop dashboards and reports to monitor key performance indicators (KPIs), trends, and areas for improvement.
• Use data-driven insights to identify inefficiencies, assess the impact of process changes, and support decision-making.
• Present analytical findings in a clear and actionable manner to stakeholders and leadership.
• Maintain data integrity and ensure compliance with institutional and sponsor guidelines.

Special Projects

• Lead or participate in special projects or initiatives as assigned by leadership, contributing to broader organizational goals.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or a table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Business Admini