Sr Coordinator, Event Hospitality

DAYTONA INTERNATIONAL SPEEDWAY

Daytona International Speedway is a state-of-the-art motorsports facility and was awarded the SportsBusiness Journal’s prestigious Sports Business Award for Sports Facility of the Year in 2016. Daytona International Speedway is the home of "The Great American Race” – the DAYTONA 500. Though the prestigious season-opening NASCAR Cup Series event garners most of the attention – as well as the largest audience in motorsports - the approximately 500-acre motorsports complex boasts the most diverse schedule of racing on the globe, thus earning it the title of "World Center of Racing."  Among the nine major weekends of racing activity are the Rolex 24 At DAYTONA, the DAYTONA Supercross, the DAYTONA 200 motorcycle classic and the Coke Zero Sugar 400. Rarely a week goes by that the Speedway grounds are not used for events that include track tours, concerts, civic and social gatherings, car shows, photo shoots, production vehicle testing and police motorcycle training.

The Southeast Region of track properties (Daytona International Speedway, Homestead-Miami Speedway, and Talladega Superspeedway) is seeking a Sr Coordinator, Event Hospitality who is passionate about large scale events, results driven, and customer focused. This person must be extremely detailed oriented with a strong willingness and desire to work in a fast-paced team environment.

RESPONSIBILITIES

• This position will assist with all aspects of consumer and corporate hospitality across all major sanctioned events across the Southeast Region
• Support the build, set up, and organization of hospitality areas (including but not limited to High End Clubs/Lounges, VVIP Programs, Corporate Suites, All Inclusive Areas, Executive Level Suites, etc.)
• Support pre-event set up and walkthroughs as well as post-event breakdown, cleanup, and inventory management of all hospitality areas
• Manage, update, and build inventory of hospitality supplies, materials, and resources needed during event time – including ownership of wristband inventory + distribution
• Welcome and check in Seasonal Hospitality Staff as well as guests within hospitality areas upholding a high level of customer service
• Contribute to menu planning, development, and distribution for Suites, All Inclusive Areas, Clubs/Lounges, and other specialty areas
• Collaborate with internal and external stakeholders on the preparation of guest lists, headcounts, signage, and other event-related items
• Assemble and manage informational binders, credential needs, and specific race day materials for Seasonal Staff   
• Maintain internal hospitality worksheets, including tracking, points systems, and uniform records for Seasonal Staff
• Assist with quotes and orders from third party vendors as well as serve as an on-site contact for vendor set up, coordination and logistics
• Support internal teams with VIP/Driver Appearances and Q&A sessions
• Ability to work closely with other internal teams across the Region (i.e. Leadership, Venue Operations, Infield Operations, Security, Special Events, Sales, Partnership Services, Guest Services, Marketing, Accounting, etc.)
• Assist Special Events team with events and/or duties as specifically assigned
• Other duties as assigned by the Event Hospitality Team or Track President

QUALIFICATIONS AND REQUIREMENTS: 

• Associate or Bachelor’s Degree required (Hospitality/Event Management degree preferred)
• 2 - 3 years experience working in live event/sports hospitality (sports industry a plus)
• Excellent relationship building and interpersonal skills, with the ability to interact comfortably and effectively with personnel at all levels of the applicable organizations.
• Must be able to think strategically and creatively, balance multiple responsibilities, and easily collaborate with internal and external stakeholders. 
• Ability to work independently and solve problems in real-time
• Must be able to work evenings and weekends, as required
• Strong computer skills in all aspects of Microsoft Office and Database Management

• Travel: 20% including some weekdays + events at Talladega Superspeedway (2) and NASCAR Championship at Homestead-Miami Speedway

SUPERVISORY RESPONSIBILITES

Assist in the hiring, training, scheduling, and coordination of Seasonal Hospitality Staff during all major event weekends

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to en