Human Resources Specialist - University Libraries

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Human Resources Specialist

Department: University Libraries, Administration and Human Resources Office

Non-exempt, MR07

POSITION SUMMARY

This position is located in the Human Resources and Administration Office of the University Libraries and includes advanced administrative job duties related specifically to human resources and generally to the overall work of the office. This position processes a wide range of payroll, personnel, and other associated transactions, and provides broad support to faculty and staff, recruitment and onboarding processes.

This position initiates and processes all HR documents to ensure timely & accurate completion for all employees (approx. 150 full time and 80 student library assistants) across the University Libraries and is responsible for providing customer service to all constituents of the Libraries; including students, parents, faculty, staff, donors, alumni, other campus administrators and the general public. 

This individual must be knowledgeable and efficient in providing responses to questions and have the ability to direct people in the appropriate direction for problem resolution. Decision-making and confidential record-keeping related to all personnel (from hiring to termination) directly impacts the Libraries, and University's ability to follow consistent and compliant employment practices. The holder of this position works collaboratively as part of a team to implement processes and procedures and assist with development of policies for all HR functions, ensuring alignment with strategic goals.

The Administration and HR Office must be covered from 8:00am - 5:00pm, Monday - Friday.

RESPONSIBILITIES

• Payroll
  • Serves as payroll specialist for the library
  • Facilitates management and employee understanding of payroll procedures
  • Reviews Time Detail Report to ensure bi-weekly time entry completion
  • Enters bi-weekly student payroll
  • Serves at Federal Work-study payroll time approver
  • Monitors employee certification process of monthly employees
  • Processes additional pays for monthly student workers & other employees as needed
  • Updates timesheet deadlines information on library website
  • Assist employees with leave balances questions
  • Compiles and monitors family medical leave records
• Human Resources Support
  
  • Manages, monitors and executes all staff and student HR transactions (from hiring to termination) and ensures timely and accurate completion – pay changes, personnel changes, positions changes, request requisitions to fill an open vacancy, moving allowances, & terminations.
  • Maintains all student job postings including GTA/GRA positions on Library website & on HandShake
  • Facilitates all new hire paperwork for staff, student assistants & graduates assistants
  • Ensures all SLAs are enrolled in the University via Banner each semester and prior to hiring
  • Manages Library federal work study process
  • Serves as I9/E-Verify Coordinator – including remote I-9s if needed
  • Reviews HR transactions for staff and students in workflow initiated in other campus departments
  • Provides administrative support on all staff (exempt and non-exempt) search committees to ensure compliance
  • Posts position postings on library website & all staff emails are sent out
  • Manages candidate materials; including processing job offers
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