Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Career Center

Proposed Minimum Salary

$3,937.50 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who We Are

The Texas A&M University Career Center provides centralized career and professional development services for undergraduate, graduate, and former students. We provide individualized career advising while also empowering students to utilize self-assessment resources to identify and explore careers, and we assist and support students in gaining relevant experience and pursuing their career goals, whether they choose to seek admission to graduate school or secure professional employment. One of the largest programs of its kind in the nation, the Career Center has been recognized nationally and regionally for our many best practices. The Career Center’s main office is centrally located on campus in the Koldus Building. There are also numerous satellite locations across campus to provide students convenient access to our services. You can find us LinkedIn and Instagram and view us on YouTube.

What We Want

The Career Center at Texas A&M University is seeking a detail-oriented and highly organized professional to serve as the Administrative Coordinator II for our Employer Services team. This position plays a key role in supporting the daily operations and project coordination efforts of the office.

 

As the primary office coordinator, this role is responsible for managing process and procedures related to the recruitment of Texas A&M students, ensuring a seamless and professional experience. The Administrative Coordinator II also oversees the student worker team supporting the on-campus interview process and front-line advising services. We are looking for a candidate who demonstrates strong leadership, communication, and organizational skills to effectively guide support staff and student workers. This individual will provide administrative direction and ensure compliance with university procedures, policies, and regulations related to Employer Services.

 

What You Need To Know

Starting Salary: $3,937.50 per month, totaling $35,437.50 for the 9-month appointment period.

Cover Letter/Resume: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

Position Details: This is a 9-month position that runs annually from August 15 – May 15.

Other: Some nights and weekend work required.

Responsibilities

• Project Management: Serves as office coordinator for the Employment Services section of the Career Center, including interface with maintenance, personnel for much of the public space, including the lobby and 30+ interview rooms, to ensure the efficiency and effectiveness of the administration operations. Coordinates and ensures coverage of the front counter. Monitors operations of front counter and directs staff in appropriate communication with employers and students. Plans, directs and executes the collection and entry of Graduation Survey data each semester to include staffing, supply delivery, procurement and inventory of survey forms. Maintains confidential records and information. Interprets, applies, and communicates University Policies. Coordinates and enforces the Career Center’s policies, such as student no shows. Conducts research and gathers information in support of Employment Services strategic direction. Serves as Records Retention Coordinator for the Employment Services component of the Career Center, training staff on retention guidelines, resolving guideline issues with departmental unique resources, and confirms that department is in compliance. Coordinates and directs the distribution of employer materials for events, information sessions, and interviews. Coordinates and enforces the Career Cen