Administrative Business Partner

Airbnb was born in 2007 when two Hosts welcomed three guests to their San Francisco home, and has since grown to over 4 million Hosts who have welcomed more than 1 billion guest arrivals in almost every country across the globe. Every day, Hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way.

The Community You Will Join: 

The Administrative Community is composed of global Business Partners who support Airbnb’s leaders and their teams around the world. Our Business Partners bolster Airbnb’s mission to create a world where anyone can belong by:

• Exercising sound judgment and strategy to coordinate core meetings
• Utilizing diverse communications methods to execute projects and tasks critical to the business
• Developing, iterating and driving team operations
• Curating meaningful moments through team events and gatherings
• Influencing team culture through leadership and collaboration

Our Business Partners are expected to be self-motivated, incredibly organized, and resourceful, with excellent communication skills, acute attention to detail and follow through, and the ability to thrive in a fast-paced and ever changing environment. It is important that our Business Partners have the ability to interact and manage up with staff at all levels while remaining flexible, proactive and efficient, with a high level of professionalism and confidentiality. 

The Administrative Community is a critical partner that is an integral part of the operational success at Airbnb.

The Difference You Will Make:

Airbnb is seeking an Administrative Business Partner to join the Technology organization. This role will report to the Director, Platform Data Science, and is a full time, remote position.

With so much going on in so many places, we need an experienced organizational and administrative professional to join the team.

A Typical Day: 

• Provide administrative support to multiple members of the leadership team. This includes calendar management, travel and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance and coordinating office access. Act as a thought partner to lead and strategically align their calendar with their priorities
• Plan and execute team events, offsites, and activities
• Assist and/or own content creation including all hands preparation and speaker coordination, drafting team-wide emails/newsletters in partnership with leader(s) and creating presentations
• Manage purchase orders and partner with leader and finance to track and analyze budget and expenses for the teams supported
• Provide support for project-related work. This includes but is not limited to: 
• Supporting monthly and quarterly business review meetings, coordinating updates, driving the agenda and tracking time during meetings, capturing and tracking actions items
• Working with managers to create onboarding and off-boarding plans for new and departing team members 
• Partnering closely with Talent to coordinate manager meetings, organizational changes, and recruiting efforts
• Managing techbrand approvals for speaking engagements
• Assisting in work related to the broader administrative population
• Help leaders with tracking project deadlines and ensuring adequate work time to focus on completing these actions 
• Work alongside and partner with the Executive Business Partner to the CTO on ​tasks and projects as needed
• Cultivate team culture and team moments, as well ensuring recognition for  individual milestones such as anniversaries and birthdays
• Act as a mentor for other admins (where applicable). This includes meeting with a mentee on a regular basis and providing guidance and sharing resources to support their growth and development
• Build effective relationships with other teams within Airbnb as necessary

Your Expertise:

• 3+ years of relevant experience in a fast-paced, collaborative environment, including supporting a team in an administrative capacity
• Ability to exercise judgment and maintain confidentiality
• Strong written and verbal communication skills
• Expert with meeting collaboration tools
• Demonstrated ability to work effectively with leadership and collaborate with colleagues to achieve goals and deliver on priorities 
• Proven track record of being reliable, prepared, responsive, eager to learn and encouraging
• Strong prioritization, multitasking and time management skills
• Acute attention to detail and follow through, high-level of organization

Your Location:

This position is US - Remote