Administrative Assistant (NWS 00590)

North Wind Services is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. NWS has an established history of contributing to the success of their customer’s mission. Available employment opportunities may range from administrative and logistical support to advanced technical positions.

Qualified applicants must be a US citizen, at least 18 years of age, and able to meet pre-employment requirements including any required physicals, drug screen, and/or background investigation to satisfy clearance requirements from the Department of Energy.

Successful candidates will be employees of NWS, a premier government contractor charged with employing highly motivated and well-qualified personnel who can advance the missions of the Lawrence Livermore National Laboratory in Livermore, CA. Though employed by NWS, the employee will take day-to-day direction from technical personnel employed directly by the research laboratories. Pay, benefits, Human Resource, and Employment Management functions are provided by NWS.

The Global Security Directorate has an opening for an Administrative Assistant. The successful candidate will perform a wide range of complex administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities. The successful candidate will have an opportunity to play a vital role in supporting scientists and engineers who conduct essential work that ensures our continued success in reducing nuclear threats around the world. The successful candidate will work with our workforce and communications teams. In this position, the successful candidate will handle assignments that require independent judgment, initiative, and follow-through.

The successful candidate will be required to pass various on-site training modules to pursue work assignments.

Essential Duties
-Coordinate on-site and off-site meetings, to encompass all necessary administrative logistics including verification of security clearances, preparation of agendas, arranging site access, booking tours, information dissemination, and arranging hospitality.
-Coordinate, select, and compile data from multiple sources for complex reports and presentations.
-Arrange complex domestic and foreign travel and itineraries, coordinating and rescheduling as priorities evolve and change, process reimbursements.
-Generate correspondence on own initiative and compose correspondence for management signature which may be sensitive in nature.
-Serve as a resource and interpret organizational policies and procedures.
-Represent Program management in daily matters to gather, clarify, coordinate, and disseminate information and activities, which will require working closely with internal and external customers and serve as a resource on organizational policies and procedures; interpret institutional and organizational policies and procedures.
-Responsible for ensuring action items are completed by the required due date, and proactively follow-up on any outstanding items.
-Manage complex calendars which includes independently determining scheduling priorities to ensure management presence for continued -Program operations, arrange complex travel and itineraries and initiate or oversee various monthly reports; analyze results and report to management.

Establish and maintain tracking spreadsheets, databases, as well as electronic record-keeping systems as required for administrative and other operational activities.

-Performs a range of responsibilities including the management, processing, protection, and control of classified materials once clearance is granted.

-Serves as a backup for the GS Classified Administrative Assistant (CAS) once clearance is granted.

-Must possess and maintain a valid California Driver’s License.
-Perform other duties as assigned.

Essential Skills, Knowledge, and Abilities
- Advanced administrative knowledge and experience including accurate editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.

- Advanced organizational skills, attention to detail, accuracy, and follow-through.

- Experience working independently and as part of a team, in a multi-task environment with rapidly changing priorities, deadlines, and frequent interruptions.

- Advanced communication and interpersonal skills necessary to interact effectively with a diverse workforce and represent the organization using tact, diplomacy, and discretion.

- Effective problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and