Administrative Coordinator

Overview

Administrative Coordinator - Houston, TX

Westwood Professional Services, Inc.

 

Westwood Professional Services, Inc. is seeking an Administrative Coordinator to join our team in our Houston, TX office. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. The Administrative Coordinator is responsible for supporting administrative initiatives and assisting the leadership team within the division. The Administrative Coordinator ensures the efficient operation and coordination of administrative functions as directed by the Division Leader.

Duties and Responsibilities

• Provide administrative support to the Division Leader and other leaders within the division.
• Collaborate with other Division Administrative Coordinators and Corporate Service representatives as needed to implement companywide initiatives, business support activities, data management tasks, data validation activities, and training.
• Input, maintain, and verify data in Deltek Vantagepoint and other ERP/CRM systems used by the division.
• Train team members on the standards and use of the ERP/CRM systems.
• Communicate division administrative standards and processes to the administration team within the division.
• Provide administrative training to the division administration team.
• Facilitate the flow of financial information from the Division leader to the division leadership team.
• Support division communication and information management platforms.
• Assist in travel accommodations and logistics for the Division Leader and other team members.
• Prepare meeting agendas and take meeting notes for division meetings.
• Assist in planning division events.
• Support marketing and pursuit efforts and other business development initiatives as needed.
• Other administrative tasks as directed but not limited to:
  • Manage the Division Leader calendar, including setting appointments, scheduling, etc.
  • Track organizations and events for the executive team.
  • Complete expense reports.

Required Skills

• Detail orientated and very organized.
• Adapt to ever-changing work environments.
• Ability to communicate effectively with employees at all levels of the organization.
• Handle confidential and non-routine information.
• Proficient in Microsoft Office products.
• Able to work in a fast-paced environment.
• Capacity to independently manage multiple assignments, determine and set job priorities, and work with limited/direct supervision.

Required Experience

• Requires bachelor’s degree or equivalent job-related experience
• Experience with Deltek Vantagepoint ERP system preferred but not required

Compensation Range Minimum

Compensation Range Maximum

About Westwood Professional Services, Inc. (Westwood)

Westwood Professional Services Inc. (Westwood)

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative “One Team” mentality yields superior outcomes in everything we do.

 

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients’ success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make. 

 

We are deeply invested in the communities we serve. Through our projects and giving-back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work. 

 

Join us in creating a better world.

 

In 2024, Zweig Group ranked Westwood nationally at #13 and #40, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Exc