Sr. Project Manager

POSITION SUMMARY:

Responsible for all aspects of multiple or complex tenant interior and capital improvement construction projects. Direct accountability for project execution while leading a team to accomplish specific objectives within a prescribed time frame and funding parameters. Develop detailed work plans, schedules, project estimates, resource plans and status reports.  Plan, direct, coordinate and schedule all elements of project budget, goals and objectives, including architectural and engineering design, to ensure timely and cost-effective project completion. Effectively communicate relevant project information to management and project stakeholders.  Minimize company exposure and risk. Promote the integration of sustainability and environmental stewardship into all projects.

ESSENTIAL FUNCTIONS:

Project Oversight -

• Manage the day-to-day operational and tactical aspects of assigned projects.
• Coordinate the project team comprised of internal departments and external operating partners to manage the scope, design, and other criteria to ensure all project requirements are understood.
• Oversee contractors, subcontractors, architects, engineers, tenants, etc. during all phases of the project.
• Monitor, manage, and control project activities to ensure that projects are progressing safely, on schedule and within prescribed budget.
• Resolve and/or escalate issues in a timely manner.
• Ensure timely and accurate billings as well as timely completion of punch list activities including receipt of all required certificates, inspections and project close-out documents. 

• Responsible for staff management including recruiting/hiring, supervision of work, disciplinary actions, performance reviews, and terminations.

Project Communication & Integration:

• Interface with project teams and customers (as appropriate) to manage day-to-day interactions.
• Demonstrate ability to foster teamwork, collaboration and build relationships.
• Responsible for actively communicating project status, providing timely and accurate project documentation, and reporting regarding scope, design, budget, quality, and schedule.
• Facilitate team meetings for purposes of planning and communicating project information, providing status updates and to address issues.
• Communicate difficult/sensitive information tactfully.
• Ensure all project documentation is complete, current and stored appropriately on COPT’s project network.

Project Budget, Costing & Resources - 

• Oversee financial activities to ensure compliance to budget parameters.
• Verify project costs and scopes of work to evaluate project viability and conduct analysis of cost estimate data for project proforma.
• Evaluate, forecast and manage project costs.
• Develop fair cost estimates through detailed analysis of project scope including review of site conditions and review of construction documents.
• Prepare and monitor project-related budget.
• Ensure that documentation outlining the cost and scope of projects, staffing requirements and engagement of contractors is developed in a consistent and accurate manner.
• Demonstrate understanding of bidding and procurement requirements; draft request for proposal, review and qualify vendor bids.
• Recommend selections for project award.
• Review and administer all project contracts including consultants, contractors, etc.
• Maintain a thorough knowledge of the Total Indicated Cost (TIC) forecasting model, managing commitments, changes, anticipated changes and contingency use.
• Ability to forecast final project cost, including savings or overages, at any phase.

Project Initiation & Planning:

• Formulate and define the scope and objectives of the project.
• Gather and document project requirements and ensure completion of the necessary feasibility studies and designs including resource plans, schedules and work plans to produce final project plan.
• Review, coordinate, approve or recommend approval of all changes that occur during the planning process.
• Confer with project team to outline/negotiate work plans, assign duties and responsibilities, determine schedules and define scope of authority.
• Revise plan and schedules as appropriate to meet changing needs and requirements.
• Challenge sliding schedules and use expertise to suggest options to maintain schedules.

Quality & Safety:

• Maintain a complete knowledge of project safety requirements and review with COPT’s Safety and/or QA/QC manager.
• Ensure day to day contractor activities a