Scheduled Hours

40

Position Summary

Position coordinates purchasing, billing and collection activities, including maintaining statistics, records or accruals, and assists in grant or budget preparation and payroll.

Job Description

Primary Duties & Responsibilities:

• Monitors and purchases office supplies and lab equipment, facilitates price comparisons and maintains equipment inventory and asset records.
• Processes receiving of division purchase orders and approval of documents.
• Maintains division funds and accounts, assigning account numbers to orders ensuring compliance with granting agency guidelines, using Financial system, AFMS or similar systems.
• Prepares requisitions, check requests, petty cash reimbursements, reconciles monthly ledgers and monitors open encumbrances.
• Processes payroll, changes of status and attendance records for academic and nonacademic employees.
• Assists in grant and budget preparation.
• Provides back-up coverage for clinical secretary and Division Administrator when needed.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement (PC Typing).

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Accounting/Bookkeeping (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications:

No additional certification unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accounting Methods, Budget Preparation, Check Requests, Financial Systems, Grant Preparation, Office Equipment, Ordering Office Supplies, Payroll Processing, Petty Cash Management, Purchase Order Processing, Reconciliations (Inactive), Spreadsheets

Grade

G06-H

Salary Range

$17.87 - $27.06 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All ex