Cross-Departmental Administrative Coordinator

Type of Appointment: Full Time, Probationary

Job Classification: Administrative Support Coordinator II

Anticipated Hiring Range: $4,367 - $4,454 per month

Work Schedule: Monday - Friday 8:00 am - 5:00 pm 


THE DEPARTMENT:
The College of Business Administration is a dynamic and diverse hub of experiential, innovative and global education that transforms lives, organizations and societies. The College partners with its stakeholders to develop individuals with the skills, knowledge, competencies and values to be successful in professional careers and broader community, and to contribute to a dynamic global business environment. CBA offers the Bachelor of Science in Business Administration with eight concentrations in six departments. The program is designed to serve both first-time freshman and students transferring from two-year colleges. The College of Business Administration is accredited by the Association to Advance Collegiate Schools of Business (AACSB), the global accreditation leader in business higher education. The College of Business Administration (CBA) academic departments are Accounting, Computer Information Systems, Finance Real Estate and Law, International Business Marketing, Management and Human Resources, Technology and Operations Management Business, CBA Graduate Programs. Administrative departments are Dean's Office, Student Success Center and Faculty Support Center. The program is designed to serve both first-time freshman and students transferring from two-year colleges. The college offers nine graduate programs namely Master of Business Administration (MBA), Master of Science in Accountancy (MSA) , two Master of Science in Information Security (MSIS) – one fully online, Master of Business Administration in Business Analytics (MSBA), Master of Science in Financial Analytics, Master of Science in Human Resource Leadership, and Master of Science in Digital Supply Chain Management and Master of Science in Digital Marketing. The College and the Accounting department are accredited by The Association to Advance Collegiate Schools of Business, (AACSB), the global accreditation leader in business higher education. It is one of four CSU campuses that have dual AACSB accreditation. Please refer to https://www.cpp.edu/cba/ for more information.

DUTIES AND RESPONSIBILITIES:

Operations (Departments and Dean’s Office) Reception & Office Support 

• Answer incoming calls and respond to emails. Greet and assist students, faculty, staff, and other visitors with a professional and welcoming demeanor. Serve as the primary information resource for university and department policies and procedures.
• Resolve problems that arise in assigned areas of responsibility using judgment and discretion. Communicate issues clearly and proactively to the Chair of the department and the Associate Dean.
• Handle incoming and outgoing mail/parcels. Maintain organization of faculty and staff mailboxes as needed.
• Assist the Dean’s Office in various special projects and assignments.
• Will rotate between various departments depending on need. Assistance to Department Chair(s)
• Assist the chair with scheduling meetings, appointments, and other calendar-related responsibilities.
• Process faculty professional development requests, including ATI review, and forms associated with the procurement of software, Prolific or data collection providers, equipment, direct pays, etc.
• Support department events and meetings, e.g., assist with room reservations, catering, prepare announcements, assist with hospitality forms and procure supplies.
• Help the department chair download and share student evaluations of instructors. Information
• Track and post university and department information for registration, events, advising, petition processing, etc., to the department webpage and/or public display monitor. Obtain faculty class schedules/office hours, room schedules, and other documents updated each term and post according to department practice. Complete training required by the University and requested by the College in a timely manner. Attend staff meetings as requested. Event Planning and Support for Dean’s Office
• Support dean’s assistant or designee with Dean’s events, including venue quotes, room reservations, catering, procurement, hospitality forms, etc. Course Scheduling
• Assist Chair/ Associate Dean(s) with entering and updating course schedules as needed.
• Create and issue permission numbers according to department practice.

Student Support

• Provide basic information and directs students to appropriate resources (e.g., faculty advisors, Student Success Center (SSC), Registrar, etc.)
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