Job Posting Title

Administrative Assistant I/II

Agency

400 OFFICE OF JUVENILE AFFAIRS

Supervisory Organization

400 COJC Administrative Programs

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

A Career with Purpose

The Office of Juvenile Affairs (OJA) is searching for an Administrative Assistant to join our team at Central Oklahoma Juvenile Center in Tecumseh, Oklahoma. This position requires knowledge of modern office methods and procedures and the ability to handle confidential work. We encourage those with administrative support and technical clerical experience to apply.

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Key Responsibilities

The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Participates in projects as team member or team leader.

• Develops and implements special procedures.

• Initiates correspondence requiring knowledge of agency or program procedures and policies.

• Develops and maintains confidential or complex files.

• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.

• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties.

• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.

• Coordinates activities with internal and external customers

• Establishes educational and/or training programs.

• Interviews callers, arranges appointments, and performs other office tasks and duties.

• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.

• Trains or mentors other staff.

• Supervises subordinate staff.  This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties.

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, confidentiality standards, and the code of ethical behavior.

• Ability to multi-task and adapt to demanding and changing timelines.

• Ability to maintain a high degree of discretion, integrity and sensitivity to confidentiality and privacy.

• Ability to work effectively in a team environment while building strong relationships with all levels of staff and effectively collaborating, communicating, respecting, and assisting peers.

Compensation 

• Annual Salary: $37,353

Level Descriptor

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

This is the full performance level where duties and responsibilities assigned are at the full performance level.  Employees will establish and maintain positive working relationships, respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form, perform assigned administrative