Jobs and Careers

Executive Assistant

United Statesfull_timeVerifiedPosted 1 Dec 2025

💰 $80,000/yr($60,000/yr – $80,000/yr)

About the role

TITLE: Executive Assistant
LOCATION: Dallas, TX
REPORTS TO: Assistant Vice President, Executive Partnerships
DEPARTMENT: Strategy & Operations
TYPE: Full Time, In-Office (once a month travel to Chicago for meetings) Please submit a cover letter. CCS is unable to sponsor work visas for this position, including H-1B. Candidates must be authorized to work in the U.S. without current or future visa sponsorship.WHO WE ARE
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact. CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
UNDERSTANDING THE ROLEWe are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Central US leadership team. This individual acts as a strategic partner to executives, providing administrative and operational leadership that drives effectiveness and influences organizational priorities, client engagement, and cross-department collaboration. EAs lead out on scheduling, travel, expenses, and meeting preparation while maintaining awareness of their executives’ client portfolios, internal responsibilities, and strategic priorities. The role requires professionalism, discretion, and the ability to proactively problem solve, connect information across teams, and ensure smooth daily operations. This role will play a key part in building CCS’s presence in Texas, serving as a visible and engaged leader in our Dallas office. The individual will help foster connections, represent CCS locally, and contribute to the growth of our regional footprint.
RESPONSIBILITIESExecutive Partnership & Strategic Support

Act as a strategic, trusted partner to the executives, exercising discretion and independent judgment to anticipate needs across client, internal, and business development activities.

Manage complex calendars, travel coordination, timekeeping, and expense reporting with accuracy, discretion, and timeliness.

Develop and lead meeting preparation for prospect, client, and internal meetings by curating materials, agendas, and synthesizing background research to inform executive decision-making.

Guide executives through follow-up activities such as drafting thank-you notes, scheduling next steps, and partnering with proposal or business development teams.

Maintain a high-level understanding of each executive’s client portfolio, leadership priorities, team composition, and external commitments.

Ensure consistent communication, follow-through, and professionalism in all correspondence.

Operational & Administrative Excellence

Manage key dates for leads, client meetings, reports, and presentations to ensure timely preparation and coordination.

Oversee and manage executive records including biographies, contact lists, and meeting notes.

Ensure compliance with time and expense policies, exercising discretion in resolving discrepancies for all supported executives.

Manage confidential information with discretion and maintain organized digital filing systems.

Office Operations & Coordination In partnership with Office Manager and Executive Partnerships Team in Chicago:

Lead out on daily operations in the Dallas office in partnership with the Central U.S. Office Manager, ensuring spaces are organized, well-maintained, and client-ready.