Administrative Assistant - Psychiatry

General Information

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Work Location: Los Angeles, CA, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 04/02/2026 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 29863

Primary Duties and Responsibilities

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The Semel Institute is seeking a highly organized Administrative Assistant to provide administrative and clinical support to faculty, staff, and administrators within the Child and Adolescent Division of Psychiatry. This role supports daily operations by coordinating meetings and events, managing schedules, preparing correspondence and university/hospital forms, answering phones, and utilizing standard office systems.

Responsibilities also include registering and scheduling private patients, maintaining patient files, coordinating clinical visits, and organizing the bi-annual Autism Diagnostic Observation Schedule (ADOS) training, including advertising, registration, purchasing materials, and volunteer coordination. This position plays a key role in ensuring smooth, efficient, and patient-centered operations in a fast-paced academic clinical environment.

Hourly range: $30.36-$43.49

Job Qualifications

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Required:

• Bachelor’s degree in psychology, neuroscience, human development, or a related behavioral science field, and or equivalent combination of education & experience
• Strong organizational and project-management skills, including the ability to track action items, maintain documentation, and prioritize competing tasks
• Strong written and verbal communication skills, with the ability to interact professionally with families, clinicians, trainees, and external partners
• High attention to detail and accuracy across administrative, scheduling, and data-related responsibilities
• Ability to work independently while also collaborating effectively with research staff, postdoctoral fellows, graduate students, and administrative teams
• Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with HIPAA and institutional policies
• Technical proficiency with Excel and/or Google Sheets
• Familiarity with research data platforms such as REDCap or Qualtrics
• 1+ years’ experience in a clinical, medical, or research setting involving patient coordination, administrative support, or study support
• 1+ years’ experience