Administrative Assistant I

The salary range for this position is $4,446.00 - $5,914.00 monthly.

Thurston County Public Works is recruiting for an Administrative Assistant I to join our dynamic, energetic, and innovative Administrative Services Team. The successful candidate will focus on administrative and technical support to the Road Operations Division while also contributing to department-wide administrative operations and initiatives. Responsibilities include assisting with recruitment process coordination and logistics, supporting policy and procedure review, approval, and tracking processes, coordinating training and travel requests and related documentation, and performing timecard entry and related payroll support for Road Operations staff.

Essential functions may include, but are not limited to, the following: 

• Serves as a primary contact for specific program areas. Reviews information related to the function of the program and independently makes decisions regarding day-to-day matters. Monitors to assure that the program is following applicable laws. Advises the public regarding program matters.
• Research and drafts recommendations of procedures, products or services, and activities within Public Works or specific program. Coordinates services or programs with other divisions or agencies. 
• May monitor budget activity and/or financial records; compiles data and prepares estimates, statements, statistical reports, billings, and other business reports.
• Serves as the primary staff to boards, committees, or commissions. Schedules meetings and events, determines agendas and supporting materials, prepares minutes and other reports, and independently conducts follow-up assignments as requested.
• Handles inquiries and requests by the public, elected officials, or other departments.
• Serves as a contact point for requests, information gathering and problem-solving. Assists in resolving complaints or requests.

To view the full job classification, click here: Administrative Assistant I

Essential Personnel: This position is considered to be an essential worker and may be required to work during non-business hours or closures in order to meet operational requirements and needs.

 

WORKING CONDITIONS:

• Work Environment – Office setting in Olympia, Washington, primarily sitting at a desk.
• Schedule - Monday – Friday, 8:00 a.m. – 5:00 p.m. 
• Travel Requirements - Occasional travel may be required to attend meetings or trainings.
• Customer Interactions - Daily interactions via phone, in-person, and video with Thurston County staff and the public.

 

WHO WE ARE: 

The Thurston County Public Works Department, located in Olympia, Washington, is a national award-winning agency in delivering quality projects to our community. Our mission is to provide excellent public services in all areas of our business. We actively help our staff develop and grow professionally, we bring together resources across divisions to achieve organizational goals, we are always ready to respond to community needs, and we are an American Public Works Association accredited agency, consistently meeting industry best practices benchmarks. 

Our Core Values:

• Accountability - We take responsibility for our actions and the resulting outcomes.
• Customer Service - We provide our customers with the highest level of service and quality.
• Innovation - We strive to continuously improve processes, performance, and results.
• Safety - We demonstrate an uncompromising commitment to safety.
• Teamwork - We work together toward achieving a common recognized end. 

Mission - To provide excellent public services in all areas of our business. 

Vision - The premier public works organization, accountable and transparent in all services we provide to our community. 

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person’s talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclus