Senior Grant Accountant

Job Summary:

The Senior Grant Accountant will manage a portfolio of grants and contracts; accounting for revenue and receivables, adherence to contract guidelines; monitor and review grant expenditures; prepare reports for grants; support to teams in grants management; provide tailored capacity building training; and assist with internal/external audits.

Essential Duties/Responsibilities:

Grant Setup Management

• Review and approve project set up forms from workstreams and ensure that information is accurately reflected in NetSuite. Ensure all milestones and award tracking is entered correctly
• Review grant agreements to determine proper grant categorization for revenue recognition (exchange vs. contribution, conditional vs. unconditional, restricted vs unrestricted)
• Collaborate with development team to review proposals to ensure that GMF can comply with all provisions of the agreement
• Ensure that grants management team is aware of all technical milestones so that it can alert workstreams about upcoming deliverable.
• Ensure clear and audit ready grants records documentation and properly retained after the award close-out as per funders’ specifications.
• Ensure proper close-out of awards as per GMF and funders’ requirements.

Grant Accounting

• Review transactions for compliance with applicable grant and contract terms
• Prepare revenue related journal entries, billed and unbilled receivables, and deferred revenue.
• Prepare journal entries for periodic release of restrictions.
• Prepare journal entries for reclasses as needed.
• Prepare journal entries for revenue recognition
• Determined proper accounting and entries for net assets released from restrictions as part of the monthly closing process
• Submit and track all invoices to donors.

Reporting

• Collaborate with the workstreams to reconcile grant/project expenses, revenue and award funding.
• Responsible for monthly check-ins with assigned workstreams.
• Assist grants manager with financial reporting

• Prepare ad hoc reports for internal and external distribution.
• Prepare funding requests for grant drawdown and reimbursements.

Audit

• Support the various audits GMF is subject to. This includes the annual financial statement audit, Uniform Guidance audit, and various individual project audits.
• Prepare required audit schedules.

Administration and Training

• Provide tailored capacity building training to workstreams in collaboration with the Grants Manager.
• Assist Grants Manager to develop and update internal documentation, processes, and tools that govern the management of GMF’s external revenue.
• Work in close collaboration with other depar