Executive Assistant to Chief Strategy & Innovation Officer

ROLE SUMMARY 

As part of the business support team, this position will provide a full range of executive level administrative support to the Chief Strategy & Innovation Officer (CSIO). The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize appropriately. The candidate must have a keen attention to detail and works thoughtfully and collaboratively with Chief of Staff (CoS) and other senior level stakeholders, managing multiple concurrent activities. The candidate must be self-driven, able to multitask, and work in a fast-paced and dynamic environment. Excellent networking, interpersonal, and communication skills with an attention to detail are a must. 

ROLE RESPONSIBILITIES 

• Work with information of an extremely confidential and proprietary nature 

• Manage sensitive matters with a high level of confidentiality and discretion. 

• Manage calendar of the Chief Strategy & Innovation Officer  

• Meeting scheduling, conference room reservations, Teams meetings and video set-up and associated meeting logistics 

• Anticipate conflicts and partners with CoS to resolve. 

• Coordinate calendars, meetings, and key deliverables 

• Create daily ‘e-briefings’ (with links to materials for each meeting) from Chief Strategy & Innovation Officer outlook calendar one business day in advance (or on Saturdays for Monday), update as needed. Proactively prepare meeting materials in advance. 

• Travel management - secure all aviation, transportation and accommodation needs. Support the planning of meetings, the development of itineraries and travel briefings. Ensure all details are included in outlook calendar. 

• Prepare expense reports, track reimbursements, and ensure correct AMEX credits/debit. 

• Management of compliance processes (Sunshine Act, Engage, FCPA, etc.) 

• Open, review, and route mail, replying to routine correspondence. 

• Provide phone screening coverage; arrange for visitor passes and building access. 

• Works closely with the CoS and Executive Operations team – planning of key events, dinners, and travel.  

• Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met. 

• Use appropriate discretion in the management of information and stakeholders. 

• Prepare and edit reports and presentations using Microsoft Office software; organize and maintain a high volume of electronic files. 

• Manage professional subscriptions and society memberships for the principal. 

• Coordinate meetings with the Business Innovation LT Administrative Assistants on a quarterly basis 

BASIC QUALIFICATIONS 

• Candidate to possess a minimum 7 years administrative/executive support experience that demonstrates an ability to carry out all office functions proficiently. 

• Demonstrate resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative. 

• Using good judgment while working with highly sensitive, confidential material and information 

• Demonstrated strong self-starter, independent, pro-active, and self-motivated. 

• Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders and must be able to exhibit good judgment in handling confidential information. 

• Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization. 

• Extremely detail oriented, quick learner and possess the ability to work under pressure for extended periods of time. 

• Proficiency in MS Word, OneNote, MS Teams, Excel, PowerPoint, and Outlook are essential. 

• Demonstrates Pfizer Values 

• Flexible work hours required (early mornings, evenings and/or weekends, overtime as needed) 

PREFERRED QUALIFICATIONS 

• Strong knowledge of Pfizer headquarters environment preferred. 

• Knowledge of Pfizer organizational processes and past executive administrative assistant experience a plus, but not required. 

• Bachelor’s degree strongly preferred. 

OTHER REQUIREMENTS 

Flexible work hours required (early mornings, evenings and/or weekends, overtime as needed). May require flexible work hours (early mornings, evenings and/or weekends, overtime) as n