Utah LTAP Administrative Services Manager

Overview

Incumbents in the Program Assistant series perform a combination of program-related and/or administrative functions that support community, social, instructional, and/or research programs; and/or coordinate people, events, or facilities.

 

This job is eligible for telework within the state of Utah, provided you are within a 90-minute drive of the USU Salt Lake Center in Taylorsville.

 

LTAP is also considering hiring this position as a full-time benefit-eligible employee. If you are interested in applying for that position instead, search for job number 2025-8772 on the USU jobs board.

Responsibilities

The Administrative Services Manager reports to the Utah LTAP Director. This classification may train and guide student, full-time employees and/or part-time employees.

• Provides support to administrators, faculty, academic, and/or research staff.
• Performs office management duties, including scheduling, filing, preparing paperwork, ordering supplies, and/or managing inventories.
• Represents the department/program in a positive manner with students, staff, faculty, and the community.
• Seeks ways to improve efficiency of services and develops processes to streamline procedures.
• Maintains and creates website content.
• Writes, edits, and coordinates the development of promotional materials, educational materials, training manuals, newsletters, and/or brochures.
• Advises students, customers, or members of the general public about program specific requirements, regulations, services, etc.
• Coordinates program/department activities including conferences and events.
• Recruits students to program and processes and manages applications for review.
• Trains and guides student and/or part-time employees.
• Provides training, instruction, and/or consultation to students, faculty, and/or staff in the use of specialized services.
• Serves as the liaison between administration, faculty, students who are participating in the program, and/or community members who serve as mentors.
• Provides support in program compliance activities.
• Assists in preparing monthly budget reports.
• Performs miscellaneous job-related duties as assigned.

Qualifications

Minimum Qualification:

• Four years of experience; or an associate degree/technical training plus two years of experience; or a bachelor’s degree is required.

 

Knowledge, Skills, and Abilities:

• Field-specific knowledge, skills, and abilities as described in recruitment notice.
• Ability to make routine decisions.
• Skilled in creative problem solving.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Ability to coordinate and organize meetings and/or special events.
• Records maintenance skills.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Database management skills.
• Basic computer skills.
• Ability to create, compose, and edit written materials.
• Knowledge of communication principles, media, and marketing techniques.
• Ability to handle sensitive and confidential business data and personal information.
• Knowledge of University policies and procedures.
• Ability to take initiative and work without close supervision.

Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 

**Document size may not exceed 10 MB.**

Advertised Salary

$30 per hour

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

The Utah Local Technical Assistance Program (LTAP) is similar to an extension service. The program operates through grants from the Utah Department of Transportation, with the focus being the development and training of local government road workers throughout the state. The program also includes outreach through Traffic Safety Audits.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campu