Administrative Service Supervisor - Mon - Fri 9am-6pm

Williams Lea is hiring for an Administrative Workflow Coordinator for our New York City office to work Monday to Friday 9:00 am to 6:00 pm!

Pay: $40.50/hour

Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Additional Employee Perks and Discounts

The Administrative Workflow Coordinator is an experienced position providing exceptional customer service to our clients by delivering timely and accurate administrative support at an intermediate to advanced level. The role is responsible for assessing, assigning and performing administrative tasks such as document processing, proofreading, expense reports, time entry, calendar and phone management, invoice entry, and opening client matters. The Administrative Workflow Coordinator may require the training of team members and is responsible for the day-to-day coordination of workflow within a shift or site.

Job qualifications

• Bachelor’s degree or equivalent experience required
• (2) years of supervisory experience strongly preferred.  Minimum of 1 year supervisory or leadership experience required.
• Minimum (4) years or more of administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more. 
• Advanced skills in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
• Familiar with other software programs for providing administrative support 
• Strong attention to detail; ability to work on multiple projects simultaneously
• Ability to work in a fast-paced, environment while meeting deadlines and completing all projects in a timely manner
• Ability to handle sensitive and/or confidential documents and information
• Ability to make independent decisions that conform to business needs and policy
• Ability to troubleshoot complex or advanced tasks or concerns independently
• Ability to discern when a problem or issue requires escalation to the supervisory level
• Ability to maintain professional composure when working with immediate deadlines
• Ability to work both independently and collaboratively as part of a team
• Extensive experience in business terminology, document production formats; skill and efficiency in use of reference resources
• Attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results
• Excellent verbal and written communication and interpersonal skills necessary to communicate questions and/or suggestions to client and other team members in a professional and customer service-oriented manner
• Good judgment and organizational skills with sound decision-making ability and solutions-oriented approach with the ability to ask for and follow directions
• Ability to work both independently and collaboratively as part of a team; self-motivated to ensure own production
• Proficient in the use of equipment/technology/software and hardware necessary to perform job functions

• Self-motivated with a positive attitude

• Proven customer service skills required to create, maintain and enhance customer relationships

Job duties

(* denotes an “essential function”)

• *Supervise the team’s day-to-day work assignments in administrative services, including, but not limited to, answering phone lines, providing customer service, supporting specialized projects using established procedures, standards, and formats to edit, proof, convert, create, transcribe or otherwise complete document production requests and data entry for expenses/time/invoices and other areas as needed; includes supervision of projects and ad hoc requests to ensure efficient, accurate completion within deadlines
• *Ensure quality service delivery through standard operating procedures, alignment with account plan, and achieving agreed-upon metrics and goals to ensure client satisfaction and exceptional employee performance
• *Respond to customer inquiries in a timely and professional manner; keep client and manager informed of significant and potential issues, and communicate proposed solutions o