Human Resources Assistant

POSITION SUMMARY

The Human Resource Assistant is an integral member of the Human Resources Team, reporting directly to the Field Human Resources Manager, and actively collaborates with our managers, supervisors and associates. This field-based position supports a business unit of 400 associates. This position is responsible for proactively developing relationships and executing on all aspects of the human resources function with emphasis in the areas of payroll, diversity, inclusion and engagement, associate and labor relations, and compliance. The Human Resources Assistant will generate innovative solutions that drive processes and programs that help to ensure associates are equipped to achieve exceptional results, while at the same time realizing their professional goals and objectives.

Major Responsibilities Include:

Associate and Labor Relations

• Make contributions that reinforce a workplace that mirrors our Employee Value Proposition
• Ensure a positive Associate Experience, including Onboarding and New Hire Orientation
• Participate in investigations, prepare summaries and make recommendations as directed by the HR Manager

Diversity, Inclusion, and Engagement

• Champion and promote diversity in all aspects of human resource practices
• Work with managers to create and maintain a diverse and inclusive workplace
• Influence leaders in the execution and sustainability of associate engagement action plans

Compliance

• Ensure compliance with all federal, state, and local employment laws and regulations (e.g., FMLA, ADA, FCRA, EEO, and FLSA)
• Communicate, interpret and consistently apply company policies and procedures
• Ensure compliance with all Human Resource processes
• Conduct regular compliance reviews at location level (Wage and Hour, etc.)
• Partner with HR Manager and Safety team to ensure safe workplace

Payroll

• Ensure all timecards are completed and signed off every week
• Work with Operations and Engineering to ensure incentives are correctly input for payroll
• Ensure compliance with all Human Resource processes

General Duties

• Provides support to the human resource function as needed, including record-keeping, file maintenance, and data entry
• Assist with all on-boarding and orientation programs, updates record with new hires and assists with I-9 compliance
• Provide excellent customer service as a reliable and effective point of contact for associates, creating HR correspondence and communications, and responding to basic associate inquiries regarding policies, procedures, and programs
• Gathers, assembles, and distributes both standard and customized reports to HR and managers regularly and upon request.
• Other projects and tasks as assigned

Qualifications:

• Bachelor’s degree preferred
• SHRM or HRCI Certification(s) preferred (i.e. PHR)
• 2+ years of Human Resources experience
• Creative, independent self-starter who excels in a fast paced environment
• Agile and quick learner, enjoys collaborative projects and continuous education
• Ability to understand the business operations
• Must be a confident communicator, (including written, and verbal skills)
• Ability to effectively manage projects to timely completion
• Some knowledge of employment law and regulatory compliance issues helpful (deeper knowledge may be required for certain states, such as CA, MA, etc.)
• Must possess a high level of honesty, integrity, and ethics
• Ability to work the required schedule, work at the specific location required
• Must complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening
• Regular, predictable, full attendance is an essential function of the job
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) a