Accounts Receivable Specialist

About the Position

Market My Market is a digital marketing agency focused on providing outstanding SEO results for clients in the Legal, Dental, and specialty medical industries. We are looking for a contracted Accounts Receivable Specialist (1099 contractor) to manage accounts receivable and invoicing operations. This position reports directly to the Chief of Staff and works closely with the Business Development team and Client Experience team.

About the Role

We're searching for a skilled financial specialist to process, track, and record client invoices and payments in an accurate, efficient, and timely manner. The person in this role will have both a day-to-day and ongoing impact on financial transactions, keeping us on track, on time, and on good terms with our clients.

The person in this role will create, send, and monitor monthly invoices to approximately 200 clients. They will submit client payments via credit card and ACH, check accounting records and classifications for accuracy, pay commissions to the sales team, and organize company documents.

Responsibilities

• Onboard new clients in billing systems including creating line items, payment links, and finance intro communications
• Prepare and send invoices for clients using QuickBooks Online and HubSpot Commerce Hub
• Monitor invoicing and money collection processes
• Manage collections including aging review, payment follow-ups, and late fee application
• Apply all payments and credits accurately
• Address client questions about billing in a timely and professional manner
• Audit invoices and billing to ensure accuracy and prevent overbilling
• Perform cash reconciliation between HubSpot and QuickBooks Online
• Maintain QBO to HubSpot sync including client and product synchronization
• Generate MRR reports and identify clients who have not begun billing for services
• Process and calculate sales team commissions
• Respond to Slack requests and provide collaborative support to the team
• Maintain inbox and respond to client billing inquiries
• Manage and complete tasks in Asana daily
• Communicate discrepancies to leadership team and identify slow-paying customers
• Strengthen and grow relationships with clients by communicating regarding past-due accounts

Qualifications

• Proficient in QuickBooks Online (required)
• Experience with HubSpot Commerce Hub or similar payment processing platforms
• 2+ years of experience in Accounts Receivable including invoicing, payment processing, and reconciliation
• Experience working in service-based industries (required)
• Understanding of basic principles of finance, accounting, and bookkeeping
• Strong analytical and administrative skills
• Excellent data entry skills with strong attention to detail
• Effective verbal, listening, and written communication skills
• Demonstrates sense of urgency and ability to meet deadlines
• Able to work autonomously and independently

Qualities We Look for in an Ideal Team Member

• Discipline and organization to work remotely
• Responsiveness and consistent communication
• Proactive approach with a positive impact on everything they work on
• Able to follow established processes and procedures
• Able to adapt to change and be outspoken about process improvements
• See tasks through to the end

About the Position

This is a 1099 contractor position at $40 per hour, up to 35 hours per week. The person in this role will work remotely and must be available during East Coast business hours.

Candidates must be located in one of the following states:

• Colorado