Events Specialist

Overview

BerryDunn’s Marketing Department is seeking a motivated and curious Events Specialist to join our Strategic Events Team. In this role, you will support the production and execution of strategic external events, including tradeshows, conferences, and BerryDunn-hosted events. You will play a key role in ensuring the success of both in-person and virtual events by providing logistical support, coordinating with vendors, and maintaining event documentation. If you have a passion for event management and a knack for building strong relationships, we would love to hear from you. This is a fulltime, hybrid position based out of our Portland, ME office.

 

Travel Expectations: 10% or less

You Will

• Collaborate with marketing team members and internal clients to execute and manage all aspects of tradeshows, conferences, and BerryDunn-hosted events.
• Provide logistical support for hosted events, both on-site and virtual, including scheduling and facilitating presenter technical check-ins, managing day-of logistics, venue research and coordination.
• Coordinate event logistics such as securing contracts, coordinating with external vendors (AV, catering, etc.), shipment of event materials (collateral, booths, promotional items), and registering event attendees.
• Research and gather event details and develop event briefs to outline all event requirements and timelines.
• Maintain event data in various marketing systems.
• Research event venues and digital/virtual services as needed.
• Maintain a firm event calendar and exhibit booth tracking calendar and communicate upcoming needs to key stakeholders.
• Act as the main point of contact for assigned portfolio of events within the Marketing Team and with internal clients, building relationships, transparency, and accountability with our clients.
• Provide administrative duties related to event planning, such as scheduling meetings, preparing agendas, reconciling receipts, and maintaining event documentation.

You Have

• An Associate or Bachelor’s degree in Marketing, Communications, Business, or a related field or comparable work experience.
• 1-3 years’ experience in event management and project management.
• A customer service focus with experience supporting internal and external clients and developing strong, collaborative relationships.
• Experience using a project management platform to manage marketing or creative work.
• Strong organizational and administrative skills; detail obsessed.
• Excellent communication skills—both written and verbal.
• A proven ability to manage multiple priorities, timelines, and tasks simultaneously.
• Comfortable working with a variety of stakeholders and navigating shifting priorities.
• Proficiency in Microsoft Office.
• Nice to have - experience with sales and marketing automation and virtual event platforms.
• Some lifting (50 lbs. or less) likely
• Note: There may be occasional travel and morning or evening work for a few BerryDunn-hosted events each year, as mutually agreed upon

Compensation Details

The base salary range targeted for this role is $57,000 - $63,000. This salary range represents BerryDunn’s good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.

BerryDunn Benefits & Culture

Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what’s expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.

 

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact careers@berrydunn.com to request an accommodation.

 

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital stat