Special Projects Coordinator to the CEO

We are hiring on behalf of our client, a leading Greek hotel group that is active in the luxury sector through our Business Consulting Unit - Your Growth and Change partner. After several dynamic and innovative decades, the organisation is undergoing a process of organisational change and transformation with our consulting team acting as their dedicated change and transformation partner. As Special Projects Coordinator to the CEO, you will work closely with the organisation's leadership, providing executive support, coordinating and monitoring projects related to change and transformation. You will be responsible for collecting, compiling, evaluating, and reporting department-specific progress or administrative information and ensuring compliance of various internal and external projects and policies, in addition to research and insights collection and analysis, while facilitating the CEO’s schedule and the operation of their office.

Requirements

• Bachelor’s degree (preferably in Business Administration) and 3-5 years of experience in project management, executive support or consulting  
• Demonstrated experience anticipating the needs of executive level staff and ensuring priorities and logistics are met, with preference for candidates who demonstrate familiarity with the needs of a CEO
• A thorough understanding of business administration and finance
• Ability to set, track, and adhere to project resource budgets
• Organisation, leadership and teamwork; able to work collaboratively, prioritise, anticipate and proactively solve problems
• Excellent interpersonal skills, able to interact with diverse internal and external constituents, including international parties
• Excellent written and verbal communication in both Greek and English; able to be diplomatic, draft and edit high quality written materials and correspondence
• High level computer skills: keyboarding, Outlook, Power Point, Word, Excel; familiarity with project management software
• High energy, attention to detail and ability to multitask; managing diverse responsibilities and multiple tasks in a fast-paced environment.
• Adaptable and flexible mindset that embraces transformation, ability to seek out and identify opportunities to continuously and improve processes and outcomes
• Good character, sound judgement, maturity, and the ability to handle sensitive information with discretion and poise

Responsibilities

• Managing, organising, coordinating and monitoring projects and processes related to change and transformation
• Attending meetings alongside the CEO in order to record them and implement ongoing coordination thereafter, 
• Tracking of projects and progress, providing up-to-date and detailed reporting on change and transformation projects to the CEO, project managers or other stakeholders
• Using tools to assign tasks to internal teams and monitor working hours, plans and expenditures 
• Ensuring team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits
• Research, collection, and analysis of data to generating insights which will improve the implementation of projects and the operation of the CEO's office
• Proactive planning to facilitate management of the CEO's schedule, ensuring optimum use of CEO’s time and effective operations of the CEO’s office
• Coordinating logistics for internal and external meetings and speaking engagements on behalf of the CEO
• Drafting and initiating correspondence, announcements, research, materials and briefings for speaking engagements, meetings, events and trips
• Collaborating with and providing assistance to the Leadership Team on an as-needed basis

Benefits

• A vibrant and creative workplace in Athens
• Qualification-linked compensation package
• Ability to grow to an important role
• Be part of one of the most growing sectors in Greece
• Work closely with the CEO and be able to have to immediate impact to the organisation
• Comprehensive hospitality and department-specific training
• A wide variety of benefits