Job Requisition ID: 53279 

Opening Date: 02/24/2026
Closing Date: 03/09/2026
​Agency: Department of Human Services
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Salary: $7,500 - $8,500 per month ($90,000 - $102,000 per year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Department of Human Services is seeking to hire a proactive, detail-oriented Administrative Assistant II to serve as a professional staff assistant to the Agency’s Chief of Staff located in Springfield, Illinois. This position coordinates complex schedules, prepares briefing materials, leads confidential projects and manages daily priorities relative to the overall administration of the fast-paced Office. This position serves as a trusted liaison and representative of the Chief of Staff, triaging requests, advancing executive priorities and exercising sound judgment on sensitive matters. The position leads research and analysis on key initiatives, drafts reports and policy recommendations and strengthens organizational alignment through clear communication and process improvements.

Essential Functions

• Serves as professional staff assistant to the Chief of Staff of the Department of Human Services.
• Acts as a key liaison for the Chief of Staff by managing communication, prioritizing and responding to requests, ensuring timely follow through on critical matters, and exercising sound judgment to elevate and expedite matters requiring executive attention.
• Conducts in-depth research on special initiatives, applying extensive knowledge of agency operations, personnel, and organizational structure, gathers detailed data and information to analyze and independently make recommendations to support the Chief of Staff’s daily decision making and strategic planning.
• Receives and determines the nature of incoming telephone calls and mail, some of which are sensitive and controversial to independently respond or route to appropriate staff.
• Responsible for timekeeping, oversees property control, updates webpages, completes new employee onboarding and offboarding, submits webforms, orders supplies and equipment and maintains files for the Office of the Chief of Staff.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications