Talent Acquisition Administrative Assistant

ABOUT THE JOB Zeno’s Talent Acquisition team is looking for a dynamic Talent Acquisition Administrative Assistant to join our growing team. In this high impact position, you will be responsible for managing multiple schedules and delivering white glove service by guiding current and prospective employees through the interview process. You will actively contribute to the overall positive culture of the team and greater agency; your organizational skills and attention to detail will ensure our team remains efficient and effective. If you are a self-starter, embrace change, and have a collaborative spirit and sense of humor, we want to hear from you!

About You:

• Bring a keen eye for detail and a desire to excel in an essential supporting role.
• Have an inherent service orientation, a true desire to help others, and demonstrate appropriate levels of professionalism in all interactions.
• Remain flexible and unflappable when facing dynamic workdays.
• Self-motivated and committed to anticipating needs, participating in, enabling and supporting a creative culture.
• A person for whom no job is too big or too small.
• Have a sense of urgency with the ability to prioritize and re-prioritize throughout the day.
• Assist with research, compile materials and data for presentations as requested.
• Have experience managing multiple calendars.
• Possess exceptional time management and organizational skills.
• Balance multiple projects simultaneously from beginning to end.
• Organize meetings with internal & external participants, including scheduling, booking conference rooms, and sending reminders.
• Identify organizational challenges, process or structural improvements and resolve them independently.
• Understand the importance of your role in creating an environment in which all members of the team can do their best work.
• Results driven with the ability to manage multiple priorities and work against deadlines.
• You’ve made peace with your inner control freak and like to own a process from start to finish.

About the Job:

• At least 2 years of experience in an administrative role supporting multiple people
• Must adhere to our Hybrid Office Policy
• Strong competency in Microsoft Office Suite – especially Outlook, Word, and Excel
• Quick learner
• Experience working in Shared Drives preferred
• Must be a “people person”
• Experience working in a fast-paced environment
• Strong understanding of & respect for confidentiality
• Comfortable with learning new technology
• Experience with Talent Acquisition tracking systems (ATS), like Lever, Taleo, Workday, a plus

ABOUT USZeno Group is the fiercely independent and global, integrated communications agency, born from PR. We bring together the boldest and brightest talent to help clients across industries and sectors unleash the power of strategic communications. Guided by our "Fearless Pursuit of the Unexpected," we push the boundaries to achieve real business value and societal impact for clients. Winner of the industry’s most coveted awards including the 2024 PRWeek U.S. Outstanding Large Agency of the Year, 2023 PRWeek Purpose Agency of the Year, 2022 PRWeek Global Agency of the Year, 2022 PRovoke Best Large Agency to Work For in North America and a three-time winner of PRWeek’s Best Places to Work. Zeno has also been previously recognized by the Cannes Lions International Festival of Creativity. Zeno is a DJE Holdings Company. ABOUT OUR BENEFITS  Healthy, happy employees make Zeno better, so we have programs that support physical, mental and financial wellness. Our culture and benefits are designed to promote flexibility, celebrate diversity and support work/life balance. We offer a variety of medical, dental and vision insurance with prescription plans, as well as short and long-term disability. Our Be Kind to Your Mind program focuses on mental health, providing a paid subscription to Headspace and access to mental health providers and other services through a best-in-class employee assistance program. Employees are encouraged to bring their authentic self to Zeno and participate in our employee resource groups which build communities for sharing and support. And while we love our work, we believe in the restorative power of time off with generous vacation, paid holidays and self-care time. Employees are supported in their pursuit of financial wellness with a 401(k) plan, pretax flexible spending accounts, tuition assistance, life insurance and free access to a certified financial coach. And our unique ZenoFit program provides a monthly allowance to fund activities in your personal life that bring you joy and keep you healthy. These and other benefits are available to non-tem