Talent Operations Specialist

At Doist, our mission is to empower people with simple yet powerful tools.

We're a multidisciplinary, fully-remote, team that’s passionate about creating products, like Todoist and Twist, that improve people’s lives. We thrive on innovating new solutions to old productivity challenges and we seek to rethink how productivity tools are made.

Our Core Values

They are few, but they are mighty. From creating processes to decision-making and recruiting, we build our four core values into nearly every single thing we do.

• Ambition. You aspire to put a dent in the universe. You set high standards for yourself and those around you. You solve issues that have a high impact on our customers and our company.
• Mastery. You care deeply about the quality of your work. You’re continuously learning and pushing yourself to the limits of your ability. As a champion of your craft, you are also a champion of your well-being – you work intensely, then disconnect completely.
• Independence. Others can trust that you’ll deliver on time. You keep your word and trust your teammates to do the same. You are proactive, take ownership, and remain accountable with little or no direction.
• Communication. Your communication is clear, concise, and engaging. You keep others in the loop and never go radio silent. You speak respectfully and foster warm relationships through your interactions. You’re culturally and socially aware and can appropriately navigate social situations.

We invite you to visit our blog to learn more about us, our values, and how we work.

Your role

As a Talent Operations Specialist, you will play a crucial role in shaping our Doister lifecycle, from initial candidate engagement to ongoing team member support. You'll be a key member of our People team, working closely with hiring managers, the Head of People and the People Business Partner, to ensure a seamless and positive experience. This role is a blend of talent acquisition and people operations, focusing on optimizing processes, implementing simple yet powerful solutions and creating a best-in-class Doister experience. Although this is not a fully People Generalist role, there will be exposure and knowledge gained to areas outside of just talent and people operations.

This is a tactical and hands-on role, in a people team of three. If this excites you, please read on!

• Drive the full talent acquisition cycle for assigned roles, from sourcing and screening candidates to scheduling interviews and managing offer letters. 
• Proactive approach to sourcing candidates, especially for business critical roles or roles that are hard to fill. 
• Develop and execute sourcing strategies to attract diverse and qualified candidates, leveraging various platforms and networks.
• Partner with hiring managers to understand their needs and ensure alignment on the job descriptions and shortlisted candidates. 
• Maintain accurate and up-to-date candidate tracking in our Applicant Tracking System (ATS), Workable, and utilise this as our single source of truth for all candidate data. 
• Contribute to employer branding initiatives. 
• Utilize candidate, hiring manager and hiring team feedback, to continuously improve and iterate on our talent acquisition process. 
• Onboard new hires, ensuring a smooth and welcoming experience, including paperwork, system setup, and introduction to company culture and values.
• Provide first-line support to employees, collaborating with the Head of People and People Business Partner to develop scalable solutions that address employee needs efficiently. 
• Ensure all processes are well documented in our handbook and updated when anything changes. 
• Maintain accurate employee records and ensure data integrity in our HR Information System (HRIS), Bob. 
• Contribute to implementing various talent and people programs and initiatives that support our company culture and values.

If you are excited about the opportunity to lead and shape the future of our people at Doist, we’d love to hear from you!

Requirements

Your Role

To excel in this role, you are someone who is:

• Passionate about People and Human-centricity at work: You have an innate ability to understand and empathize with people from any culture, and you’re deeply committed to creating a world class hiring and candidate experience as well as finding ways to build operational practices to uplifts and enables an amazing experience for al