Administrative Assistant-Cobra

 

 

Administrative Assistant

Cobra Anchors Corporation

A PrimeSource Building Products Company

Job Description – Administrative Assistant

Reports To: Office Manager

Why This Role

At Cobra Anchors, a proud company of PrimeSource Building Products, this role plays a critical part in keeping our operations running efficiently. As an Administrative Assistant, you will support purchasing, receiving, and office operations while ensuring accuracy, organization, and strong communication across teams.

If you enjoy being the person who keeps everything moving, solving problems, and supporting a team in a fast-paced environment, this is a great opportunity to make an impact.

General Purpose

The Administrative Assistant is responsible for supporting purchasing and receiving functions for non-inventory items, along with performing general office duties. This role requires strong communication skills, attention to detail, and proficiency with computer systems to generate documents, track information, and maintain accurate records.

 

Qualifications

Key Responsibilities

• Manage purchasing of all non-inventory items for the Cobra Anchors facility
• Process and finalize all receptions of incoming non-inventory materials
• Ensure purchase orders, receipts, and invoices are accurately matched and documented
• Maintain organized and compliant filing systems
• Serve as backup to the receptionist as needed (answering phones, greeting visitors, creating labels)
• Operate office equipment including phones, copiers, and other communication tools
• Perform general clerical duties including filing, data entry, and document preparation
• Maintain inventory of office supplies and coordinate ordering
• Generate memos, reports, and internal communications

Position Specifications

Physical Demands

• Prolonged sitting at a desk
• Manual dexterity to operate office equipment

Work Environment

• Office setting, year-round

Cognitive & Communication Abilities

• Ability to follow written and verbal instructions
• Strong organizational and prioritization skills
• Ability to work independently and identify/report discrepancies
• Effective communication across all levels
• Ability to handle confidential information appropriately

Interpersonal Skills

• Team-oriented mindset
• Professional, courteous, and effective in working with others
• Ability to manage frequent interruptions in a fast-paced environment

Relationships With Others

This role regularly interacts with management and production personnel. Success requires professionalism, strong communication, and the ability to work with individuals at all levels of the organization.

Complexity of Tasks

Responsibilities are varied and require independent judgment, problem-solving, and decision-making in coordination with leadership.

Supervisory Responsibility

• None

Education & Experience

• High School Diploma or equivalent required
• Prior administrative, purchasing, or office support experience preferred
• Proficiency in Microsoft Office (Excel, Word, Outlook) or similar systems

Our BluePrint – How We Work

At PrimeSource Building Products, we don’t just fill roles—we build teams that win together:

• We Care – We support our people, customers, and communities
• We Win Together – Collaboration drives success
• We Work Hard – We show up ready to deliver
• We Work Smart – We cont