Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Texas A&M University School Of Law

Proposed Minimum Salary

$2,780.17 monthly

Job Location

Fort Worth, Texas

Job Type

Staff

Job Description

What We Want

The Texas A&M School of Law is seeking a detail‑driven Administrative Coordinator who excels in managing complex student records, ensuring accurate attendance tracking, timely faculty coordination, and compliance with academic policies. This role will confidently handle transcript requests, registration processes, graduate program support, and the creation of advanced spreadsheets and databases. The ideal candidate is adept at interpreting and applying institutional policies while providing clear, knowledgeable guidance to students, faculty, and staff. The ideal candidate also brings strong administrative judgment, managing sensitive communications, coordinating events and travel, maintaining budgets, and recommending process improvements with confidence. They demonstrate precision in document imaging, troubleshooting systems, and maintaining organized, accessible records. The Administrative Coordinator will also contribute to exam administration with reliability and professionalism, ensuring smooth exam preparation, proctoring, and distribution workflows.

What You Need to Know

Salary: $47,000 to $52,000/annually (Compensation will be commensurate to the selected hire’s experience.)

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.    

Position Details: Please note this role is located on-site in Forth Worth, Texas.

Qualifications

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Two years of experience in office administration.

Preferred Qualifications:

• 3-5 years of full-time experience in student affairs; student services; registrar, admissions, or similar higher education office.

Preferred Licenses and Certifications:

• Notary Public or willingness to train and serve as Notary Public.

Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Excellent written communication, analytical, interpersonal, planning and organizational skills.

• Ability to work with sensitive information and maintain confidentiality.

• Ability to work independently once given a project.

Essential Duties/Tasks

• Records Management - Coordinates and maintains student attendance records. Collects class rosters and inputs student attendance in database.  Coordinates with faculty who have not submitted attendance information and with students who are nearing their maximum allowable absences.  Notifies the Associate Dean of Academic Affairs when a student has exceeded their maximum allowable absences and must be withdrawn from class. Prepares final grade rosters for faculty; assists with the review of final grades submitted by faculty to ensure compliance with grade curve; reviews student academic records to ensure satisfactory academic progress and progress to degree completion to prepare letters of good standing & degree completion certifications. Coordinates the maintenance of the Board of Law Examiners log and completes character and fitness submissions to the Board of Law Examiners.

• Student Support - Receives and processes requests for transcripts, student registration and drop-add requests, and maintains section waitlists as needed, processes and tracks name changes, dean’s list, academic dismissal, and bar exam scores. Researches and analyzes administrative requirements for student records.