Administrative Assistant/Receptionist

Brice Environmental Services Corporation

Regular

Why choose us?

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture.

Our employees’ commitment to protecting the environment is intrinsic and deeply rooted, both individually and collectively at Brice, giving you purpose driven work that is impactful. 

What does Brice Environmental Services Corporation do?

Brice Environmental Services Corporation is a leader in performing logistically complex projects in rural and remote locations nationwide. We have a proven track record in completing projects to full customer satisfaction as a result of our strong work ethic, safety record, and a commitment to outstanding client services.

What can you expect?

As the Administrative Assistant/Receptionist, you will work on-site in Anchorage by supporting the various technical and administration functions to ensure efficient and effective operations for multiple Brice 8(a) companies. Personal initiative and critical thinking skills are essential to complete job duties with minimal guidance. Assignments are deadline driven so you must be able to set priorities, take ownership of projects, work efficiently and provide a consistent level of high-quality work in a high-pressure environment.

How will you do it?

Administrative Support

• Schedules conference rooms and assists in setting up meetings
• Orders/stocks office supplies
• Orders/stocks kitchen supplies
• Orders office lunches
• Orders office supplies for new employees
• POC for copier issues/ monthly meter readings
• Open/close kitchens daily to include coffee and late machines, dishwasher unloading and loading, overall tidiness, organizing, cleanliness of appliances, weekly refrigerator cleanout
• Open/close conference rooms daily to include cleaning of white boards, tidiness
• Open/close copy areas daily to include organizing, tidiness, restocking copiers
• Expediting as required
• Additional support as needed
• Work in a constant state of alertness and in a safe manner.
• Perform any other duties as assigned.

Accounting Support

• Assists in the preparation of expense reports
• Assist in pulling invoices from vender portals, logging and emailing them to A/P
• Assists in credit card reconciliations including mid-month, monthly, and year-to-date
• Assists in locating missing company credit card receipts
• Assists in monthly and year-end A/P close

Receptionist

• Answers and screens incoming calls and takes messages
• Welcomes visitors by greeting them and directing them to appropriate location
• Maintains guest sign-in sheet  
• Maintains reception area to include daily tidiness, cleanliness, company paraphernalia stocked
• Picks up mail daily and distributes to staff
• Receives packages and certified deliveries
• Prepares and schedules USPS, FedEx, and UPS shipments
• Coordinates pick-ups and drop-offs with various couriers and deliveries
• Weekly recycling of office boxes
• Report on office maintenance/security issues to Office Coordinator

Knowledge, Skills, & Abilities:

• Background in administrative and accounting functions
• Strong experience in Microsoft Office Suite
• Excellent oral and written communication skills, and ability to multi-task and manage time. 
• Ability to work in a team environment.
• Ability to work in an Alaska Native Corporation multi-business environment.

Supervisory Responsibilities:

This position does not have any supervisory responsibilities.

Who is Brice Environmental Services looking for?

Minimum Qualifications:

• Two years’ experience working in a professional office environment required
• Experience with Microsoft Office and especially Excel required

Preferred Qualifications:

• Associate’s degree in business or Accounting preferred

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Brice Environmental Services has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance.  At times, work is performed outside of the office at indoor and outdoor job sites.  Adaptability regardi