Material Inventory Coordinator II - Newark

Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare!

ChristianaCare is looking for a full-time Materials Inventory Coordinator II. This role supports efficient campus operations by coordinating logistics, procurement, inventory control, and space planning. This role ensures accurate documentation, timely resource delivery, and effective collaboration with internal departments and external vendors to optimize resource utilization and operational execution.

Duties and Responsibilities:

• Coordinate purchasing activities, monitor inventory levels, and track orders to ensure timely delivery and accurate financial reconciliation.
• Manage capital equipment requests, including documentation, tracking, and implementation coordination.
• Maintain accurate inventory of equipment and assets; collaborate with Facilities, IT, and other departments to optimize utilization.
• Serve as a liaison between leadership, operational teams, and vendors to support planning, procurement, and issue resolution.
• Support space planning and utilization efforts, including assessments, tracking, and optimization initiatives.
• Coordinate vendor access, scheduling, compliance, and on-site logistics.
• Maintain records for service requests, warranties, inventory, and access control.
• Track supplies and equipment; initiate reorders as needed.
• Assist in planning and executing campus events and operational initiatives.
• Coordinate logistics across departments and external partners to ensure alignment on timelines and operational needs.
• Support scheduling, meeting coordination, documentation, and follow-up communications for projects and workgroups.
• Monitor operational risks and escalate issues proactively.
• Assist with budget tracking, purchase requisitions, and invoice reconciliation.
• Develop and maintain tracking tools, reports, and dashboards for operational initiatives and key deliverables.
• Support internal communications, including updates, signage, and campus notifications.
• Participate in surge planning and support high-volume operational periods.
• Conduct site walkthroughs to identify and address safety, access, and readiness concerns.
• Ensure compliance with organizational policies, safety standards, and regulatory requirements.
• Serve as a primary point of contact for logistics coordination, ensuring requests are managed efficiently.
• Service line ordering as needed.
• Perform other duties as assigned.

Hours: Day Shift 7:30a- 4:00p - Mon - Fri

Education and Experience Requirements:

• Associate degree or equivalent preferred.
• Two years of experience in material distribution & inventory and two years’ experience in Logistics & Planning.
• An equivalent combination of education and experience may be substituted.

Knowledge, Skill, and Ability Requirements

• Understanding of supply chain, logistics, and inventory management processes
• Familiarity with procurement systems, purchase orders, and financial reconciliation
• Knowledge of healthcare operations, clinical equipment, and regulatory considerations (preferred)
• Basic understanding of capital equipment planning and lifecycle management
• Strong organizational and project coordination skills with attention to detail
• Effective communication and interpersonal skills for cross-functional collaboration
• Analytical and problem-solving skills to identify and resolve inventory or operational issues
• Proficiency in Microsoft Office (Excel, Word, Outlook) and inventory tracking systems
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Ability to coordinate across departments and work independently with minimal supervision
• Ability to track and manage multiple projects simultaneously
• Ability to adapt to changing priorities and operational needs
• Ability to maintain accuracy in documentation and data tracking
• Ability to build and maintain effective working relationships with internal teams and vendors

Special Requirements:

Excellent typing and computer skills to include all Microsoft Office applications.

Physical demands:

Individual must be able to lift at least 50 lbs.

Working conditions:

Some travel between campuses required.

ChristianaCare Offers:

• Collaborative and team focused environment
• Full Medical