Facilities Administrative Assistant

Overview

Concentra is recognized as the nation’s leading occupational health care company.

With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America’s workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees.

 

The Administrative Assistant, Facilities will provide administrative support to the Facilities Department, helping to coordinate maintenance activities, manage invoices, purchase orders, and ensure effective communication within the department and with external vendors. This role plays a key part in supporting daily operations and maintaining facility compliance and organization.

Responsibilities

• Serve as the primary point of contact for department and vendor invoicing correspondence.
• Coordinate Facilities purchase orders with external vendors.
• Manage maintenance spreadsheets for various trades.
• Support budget tracking.
• Prepare reports, correspondence, and presentations for the Facilities Manager or department leadership.
• Ensure all required certifications, and safety records are up to date.

Qualifications

Physical Responsibilities:

• This is a remote position.
• Must be able and willing to live within the continential USA during the duration of employment within the Facilities department.
• Must be able and willing 8 am - 5 pm PST. 

• Education Level: High School Diploma or GED
• Associate degree or administrative training preferred.
• Experience in lieu of required education is acceptable
• 2+ years of administrative or office support experience; experience in facilities, construction, or operations support is a plus.

Job Related Skills / Competencies

• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with facilities or work order management software a plus.
• Ability to multitask and manage priorities in a fast-paced environment.
• Excellent communication skills and a customer service mindset.