Executive Administrative Assistant

Apogee is seeking an Executive Administrative Assistant to work with the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate located at Wright-Patterson Air Force Base (AFB)

Why work with us?

Apogee Engineering, LLC is a provider of research, engineering, operations, software, cyber, intel, training, technical services, financial and administrative expertise across an array of DOD and Federal Civilian customers. Our company was founded on the commitment of making a positive difference for our customers and our people. Apogee’s culture is infused with integrity and a passion for excellence, which has propelled us into the ranks of an elite small business company. Apogee is known for an unwavering dedication to our client's success, a warm and employee-centric work environment, and an enthusiasm to provide the right solution at the right time.

 What you will be doing:

• Lead and assist with new hire onboarding and in-processing activities to include new hire briefings, equipment procurement, and security coordination
• Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, program and management operations
• Support Government requirements for internal/external briefings and reports by assisting with preparation, scheduling and coordination of materials such as slides, viewgraphs, briefing charts and other graphics
• Assist with the administration of calendars, creating meetings, conference room reservations and conference room configuration
• Establish and maintain official file plans with the use of Air Force Records Information Management System (AFRIMS)
• Provide assistance during briefings to include compiling and preparing briefings and reports
• Monitor office supplies and assist with supply lists
• Provide administrative support to various functional areas including human resources and input information into various management systems such as Resource Management Information System (RMIS) and Defense Travel System (DTS)
• Support the development, editing and production of reports and presentation materials for internal/external customers consistent with Government required formats
• Support the development, editing and production of reports and presentation materials for internal/external customers consistent with Government required formats
• Assist in reviewing the content of the directorate electronic workflow mailbox
• Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate’s SharePoint suspense task tracking system
• Assist in servicing the Directorate for all incoming/outgoing mail and overnight/express mail package deliveries
• Ensure compliance with applicable administrative guidance to prepare/review correspondence

Minimum Experience: Citizenship: Must be a US citizen Clearance: Must have and be able to maintain a Secret clearance Education: High School Diploma Years of experience: 10 years of experience in the respective profession being performed, focused on:

• Providing a wide range of administrative support services for programs and directorate staff
• Assist with the administration of calendars, creating meetings, conference room reservations and conference room configuration.
• Support the development, editing and production of reports and presentation materials for internal/external customers consistent with Government required formats.
• Assist in servicing the Directorate for all incoming/outgoing mail and overnight/express mail package deliveries.
• Ensure compliance with applicable administrative guidance to prepare/review correspondence.
• Provide administrative support to various functional areas including human resources and input information into various management systems such as Resource Management Information System (RMIS) and Defense Travel System (DTS)

Preferred Experience: Education and Experience:

• Experience maintaining official file plans with the use of Air Force Records Information Management System (AFRIMS)
• Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate’s SharePoint suspense task tracking system.

Benefits:

• Apogee offers two medical plans, a high deductible health plan