Administrative Assistant 2024-32

Description

Position: Administrative Assistant

Job Location: Meridian, ID

The purpose of J-U-B ENGINEERS, Inc. (J-U-B) is “Helping Each Other Create Better Communities.” We foster a teamwork environment to solve problems that improve society – while providing employees growth opportunities. We are seeking a Part-Time Administrative Assistant to work in our Meridian, ID office to support our entire staff.

The administrative assistant will perform a variety of duties and responsibilities. Main responsibilities include, but are not limited to: 

• Answer and route office phone calls promptly, correctly and in a courteous manner 
• Schedule meetings, office events, order food, and run errands
• Transcribe and distribute meeting agendas/action item lists and minutes. Attend meetings with clients and internal staff 
• Review and distribute mail and ship packages
• Monitor, order, and purchase office supplies as needed
• Make travel arrangements and training registrations 
• Resolve issues with and maintain office equipment and supplies
• Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment 
• Partner with managers, engineers, and staff to understand needs and provide support including technical document review and distribution, cost worksheets, project tracking, and technical specifications
• Complete special project assignments, such as compiling, printing, binding, and document delivery
• Ownership of conference room and kitchen to include organizing and straightening.
• File management (paper and digital), including archiving
• Communicate with corporate administrative staff and distribute important information to Meridian team
• Coordinate fleet vehicle maintenance
• Communicate any building related issues to landlord and follow up on items
• Organize and schedule submittal packets and information, assist with proposal drafts and graphics
• Assist project accountant as needed

Requirements

• 3+ years of customer service or professional office experience preferred
• Minimum High School diploma or equivalent
• Must have valid driver’s license
• Must be proficient with Microsoft Office Suite programs (mainly Word, Excel, and Outlook) and Adobe Acrobat
• Demonstrated attention to detail, self-motivation, and initiative
• Team-oriented focus with an interest in making J-U-B successful
• Basic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plus.
• Technical writing skills are a plus

Compensation: $18.00 – $25.00 hourly, determined by experience.

We also offer a flexible work schedule and the ability to work in a team-centered, collaborative, and supportive atmosphere. See our website for more benefit details: https://web.jub.com/join-us/our-benefits/ 

To apply for this challenging position, please visit www.jub.com