Executive & Payroll Assistant

Description

Full-time, non-exempt position

$27.48 per hours; 35 hours per week

8:00am to 4:00pm

Provides high-level executive administrative support to the President & CEO, ensuring efficient coordination of executive operations, confidential communications, and Board of Directors activities, including those conducted outside of normal business hours. Takes a lead role in the Human Resources Department related to processing bi-weekly payroll, maintaining HRIS records, facilitating employee onboarding, and ensuring the integrity of employee data and related administrative processes. 

RESPONSIBILITIES: 

• Provide administrative support to the President & CEO, including calendar management, meeting coordination, and correspondence.
• Coordinate Board of Directors and related Committee meetings, including scheduling, preparation of agendas and meeting materials, distribution of board packets, recording minutes, and maintaining official board records.
• Serve as liaison between the President & CEO, senior leadership, Board members, and external stakeholders.
• Draft, edit, format, and proofread executive correspondence, presentations, reports, Board materials, and other confidential communications.
• Maintain highly confidential executive, personnel, Board, and organizational records in accordance with applicable record retention requirements.
• Maintain office supply inventories and coordinate procurement and servicing of office equipment 
• Recruit, screen, and refer applicants to hiring managers.
• Processes new employee reference checks, background checks, and coordinate fingerprinting process
• Coordinate and facilitate the onboarding process for newly hired employees and rehires, and complete offer letters.
• Process and reconcile bi-weekly payroll utilizing current HRIS/Payroll system.
• Maintain the HRIS database, ensuring employee records, payroll data, organizational structures, and personnel actions are timely, accurate, and complete.
• Generate reports for NOI departments as requested.
• Conduct new hire orientation with HR Generalist 
• Process departmental invoices, purchase requests, and other administrative transactions accurately and timely.
• Provide administrative support to the Human Resources Department as needed
• May assist the HR Generalist with routine correspondence, HR announcements, offer letters, , workers’ compensation, leave requests, and benefits.
• Assist the HR Director with research projects and special assignments.
• Other related duties as assigned.

Requirements

Education

Associate's degree required; Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field preferred. Equivalent combination of education and experience may be considered.

Experience:

Minimum of 1 year payroll administration. 3 - 5 years of experience in executive administrative support, human resources administration, or a closely related field. Experience supporting executive leadership and Boards of Directors preferred.

Job Skills:

• Analytical skills Problem-solving
• Excellent written and oral communication Delegation
• Leadership Management Skills
• Time Management Ability to multi-task
• Interpersonal Relations Microsoft Office products
• Maintain strict confidentiality HRIS
• Executive-level professionalism and discretion 
• Available to work occasional evenings and other non-traditional hours to support Board of Directors meetings, committee meetings, and other agency business.      

Licenses /Certifications:

• Current CT Driver’s License / current CT required insurance / own transportation.
• Notary (must have within 3 months of date of hire)

Benefits Include:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) with matching contributions
• Vacation Time
• Personal Time
• Sick Time
• Holiday Pay

New Opportunities' mission is to improve the quality of life for economically disadvantaged individuals by providing the necessary resources to increase their standard of living, foster self-improvement, and maximize self-empowerment.

New Opportunities Inc. is the community action agency that serves Waterbury, Meriden, Torrington and 22 surrounding Connecticut towns. We offer a variety of social service pr