Administrative Assistant B - Computer and Information Science - Penn Engineering

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Assistant B - Computer and Information Science - Penn Engineering

Job Profile Title

Administrative Assistant B

Job Description Summary

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/

The Administrative Assistant for the Computer and Information Science Department in Penn Engineering will perform various administrative functions, including managing all aspects of the reception office, interacting with visitors to the office, directing and responding to inquiries, providing administrative support to faculty, supporting course web sites, maintaining course materials, coordinating meetings, and assisting with special projects.

Job Description

The Administrative Assistant for the Computer and Information Science Department (CIS) in Penn Engineering will perform various administrative functions, including managing all aspects of the reception office, interacting with visitors to the office, directing and responding to inquiries. Coordinate and receive mail, including updating mailboxes; respond to emails and Fresh Service; coordinate conference room scheduling for the department; maintain key inventory and equipment sign out sheets; maintain and order office supplies, coffee and drinks, and kitchen supplies; handle most of the catering needs in CIS, including ordering, meeting caterers, setting up and breaking down conference and meeting rooms; manage part-time temporary and student workers. Provide administrative support to faculty, including supporting course web sites, maintaining course materials, ordering books and coordinating faculty and TA meetings. Handle correspondence, travel arrangements and reimbursements.  Assist Department Chair and Director with special projects