CBWS Fall 2025 Clean River Partners Administrative & Development Assistant

Hiring for the Fall 2025 term only. 

Job Title: Administrative and Development Assistant

Classification: Student Employee (non-exempt)

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057

If the position requires the student to work off campus, provide the name and address here:

Clean River Partners

205 Water St S

Ste 1

Northfield, MN 55057 

Department Name: Community Based Work Study 

Length of Position: See Employment Authorization 

Contact Person/Supervisor: Jennifer Tonko

Pay Rate (Check One): Standard CBWS Hourly Rate ($15/hr). This position is subject to an annual wage increase. 

IMPORTANT: STUDENTS MUST HAVE A STATE OR FEDERAL WORK AWARD TO BE ELIGIBLE FOR COMMUNITY BASED WORK STUDY (CBWS) POSITIONS. Student CBWS work eligibility is subject to change due to work award re-determinations over the summer. This means even students who were a chosen applicant for the position may be ineligible to work if they do not have a state/federal work award come Fall 2025. Students who are unsure if they currently have a state or federal work award - please contact finaid@stolaf.edu before applying to find out what type of work award you have.

Description of the Position:

This position will assist the organization and the Executive Director with day-to-day operations. This position will have flexible hours in a team-oriented small office environment. The Administrative and Development Assistant must be task-oriented, comfortable working independently, and possess strong written and verbal communication, administrative, and organization skills. This is an excellent opportunity to learn about nonprofit administration in a supportive environment.

Clean River Partners is an environmental non-profit based in Northfield, MN. We envision a community that collaboratively creates and protects a watershed with healthy soils; drinkable groundwater; and clean, fishable, and swimmable rivers, lakes, and streams. We partner with people and organizations to value, protect, and improve the Cannon River Watershed’s land and water. Our core values of building resilience, acting equitably, engaging intentionally, and inspiring hope guide all of our work.

Transferable Skills:

• Written and verbal communication
• Listening
• Managing deadlines
• Teamwork and collaboration
• Documentation
• Organization and attention to detail
• Flexibility
• Process improvement
• CRM software

Duties and Responsibilities

• Provide general administrative support to Clean River Partners and the Executive Director
• Data entry into fundraising and events database; record, process, and acknowledge membership gifts and event attendance
• Manage and document administrative processes, especially for events, grants, memberships, and reports
• Office maintenance: inventory and order supplies, organize files and documents, etc.
• Process bulk mailings, manage incoming and outgoing daily/weekly mail
• Answer phones and distribute general messages to appropriate staff; greet visitors on in-office days
• Send renewal notices to members
• Additional duties and responsibilities, as assigned by the Executive Director

Qualifications: (Education/Experience/Skills)

• Strong interpersonal skills and ability to work collaboratively. Strong written and verbal communication skills and proofreading experience
• Attention to detail
• Ability to follow through on a project with minimal direction 
• Strong organizational skills
• Ability to document workflows and communicate project status with other team members not present
• Flexible and motivated with a positive attitude
• Works well in a teamwork environment and can stay on task when working independently 
• Proficiency with spreadsheets, databases, word processing, and Microsoft Office and Google Suite applications
• Proficiency with shared drives, such as Google Drive

Resume and references required?   Yes __X__     

List any additional or specific application questions pertaining to the position here: 

• What is your experience with data entry?
• What is your experience attending to lots of details?
• What is your experience collaborating with team members who may work in different places or may work different hours than you?

This job description is for general information purposes.  It is not