Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant. This hybrid role will be in Raritan, NJ.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

The Innovative Medicine Global Commercial Strategy Organization (GCSO) is recruiting for an Executive Administrative Assistant, located in Raritan, NJ.

The Executive Administrative Assistant is responsible for delivering comprehensive global administrative support to the Chief Global Data, Digital and AI Officer, GCSO, Innovative Medicine.

Key Responsibilities                                                                   

• Complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners

• Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence.

• Closely partner with internal teams to build and distribute pre-reads and training materials

• Coordinate domestic and international travel logistics and prepare/submit detailed expense reports.

• Plan and execute internal and external meetings, town halls, offsites and events

• Proficiency in utilizing and innovating on current technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Teams, Zoom, Workday, Our Source, e-marketplace

• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.

• Achieve results in the absence of day-to-day mentorship

• Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems

• Manage confidential correspondence, and interact diplomatically with senior leaders, partners, and vendors.

• Maintain office environment and serve as single point of contact for facilities

Qualifications: 

• A minimum of a high school diploma is required. An advanced degree is preferred.

• A minimum of 6 years of experience in an administrative capacity supporting senior management is required.

• Ability to anticipate executive needs and collect or prepare information for executive review and action is required.

• Strong organizational skills and attention to detail is required.

• Experience supporting a large organization is highly desired

• Experience with Zoom and/or Microsoft teams is highly desired.

• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment i