[Internship] Event project and speakers coordinator - Women's Forum

<h3>Company Description</h3><p>Headquartered in Paris and with global influence, the Women’s Forum for the Economy &amp; Society is the leading international platform for action highlighting women’s voices and vision and creating a more inclusive future for all.</p><p>We envision a world where women are equal actors and decision-makers across spheres – in politics, business and in our society. We seek to remove structural barriers to equality, ensuring that women of all generations, ethnic, cultural and social backgrounds can rise as key drivers of a more just and inclusive world.</p><p>The Women’s Forum for the Economy &amp; Society mainstreams a gender perspective and drives inclusive solutions to global social and economic challenges.</p><h3>Job Description</h3><p>Reporting to the Editorial and Content Director, the Event project and speakers coordinator is responsible for, among other things, the following tasks:</p><p><strong>1. SPEAKERS MANAGEMENT </strong></p><ul><li>Coordination of speakers <strong><u>prior</u></strong> to their participation in the various events organised by the Women's Forum:<ul><li>Participate to identify the good panelists for the events;</li><li>Send invitations &amp; follow-up exchanges with the panelists;</li><li>Coordination of speakers' travel and accommodations;</li><li>Participate in the briefing calls;</li><li>Supporting speakers throughout the programme life cycle (online registration, coordination of the speaker registration link, dissemination of practical information; online networking features; coordination of badges for speakers; feedbacks etc.).</li></ul></li><li>Management and logistical coordination of speakers <strong><u>during</u></strong> the events.</li><li>Sending the thank you letters to all the speakers <strong><u>after</u></strong> the events.</li></ul><p><strong>2. COMMUNICATION</strong></p><ul><li>Supporting the content/programming team in the creation and implementation of our event’s programmes and sessions <strong><u>before and during the event</u></strong>.</li></ul><p><strong>3. COMMUNICATION</strong></p><ul><li>Liaise with the Women’s Forum communication and partnerships teams to promote programme and speakers.</li></ul><p><strong>4. COMPETITIVE INTELLIGENCE</strong></p><ul><li>It is important that the Event project and speakers coordinator has an interest in gender and international relations issues and is motivated to raise awareness of these issues.</li></ul><h3>Qualifications</h3><p><strong>SKILLS INITIATED, TO BE DEVELOPED DURING THE INTERNSHIP</strong></p><ul><li>Project management;</li><li>Logistic related to the organisation of events;</li><li>Management of service providers and budgets.</li></ul><p><strong>SKILLS AND KNOWLEDGE</strong></p><ul><li>Excellent editorial and writing skills in English and in French as our writings will be read and will contribute to the image of the Women's Forum. It is also essential for the preparation of events in an international context.</li><li>Strong interest in gender and international relations issues and motivation to raise awareness on these issues among others.</li><li>Rigour and reliability;</li><li>Ability to adapt;</li><li>Initiative and reactivity: we expect you to have ideas and an innovative approach to our projects.</li><li>Team spirit.</li></ul><h3>Additional Information</h3><p><strong>6 months internship, starting in September 2023.</strong></p><p><strong>Internship entitled to payment of a compensation, with a mandatory internship agreement.</strong></p><p><strong>100% reimbursement of transport costs.</strong></p><p><strong>Home office possible within the limit of 2 days per week and after prior agreement of the manager.</strong></p><p><strong>__________________________________________________________________________</strong></p><p> </p><p> </p><p><strong><em>Viva La Différence !</em></strong></p><p>This Publicis Groupe philosophy has always reflected our commitment to diversity and the conviction that our talents are our greatest asset.</p><p>We value all individuals, regardless of age, gender, skin colour, social origin, religion, or sexual orientation... only competence and energy count. We encourage all qualified applications and will be delighted to provide personalised support throughout the recruitment process to any candidate with a disability who so requests.</p><p>Publicis France is committed to equal opportunities for all.</p>