Office Assistant North Hollywood

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE: $17.70 - $18.63 PER HOUR

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

HEAD START/EARLY HEAD START

Through our Head Start and Early Head Start programs, we work with children (ages 0 – 5) and their families to provide the skills, confidence, and stable home life necessary for a smooth transition into kindergarten and beyond. Children also receive a broad array of health services, including screenings and referrals, maintenance of immunization schedules, nutrition assessments and follow-ups, mental health assessments as part of initial screenings, and determination if any developmental or physical delays are present. Children receive health and dental services and have access to ongoing and acute and routine health and dental care. Enrolled children receive healthy meals, along with an assessment of their nutritional needs and the necessary follow-ups. Nutrition education is available for parents and incorporated into daily classroom activities for the children.

Cities served include: Carson, Commerce, Compton, Culver City, Del Rey, East Los Angeles, El Segundo, Harbor City, Hawthorne, South Central Los Angeles, Lomita, Lynwood, Mar Vista, Newhall, North Hollywood, Pacoima, Palms, Paramount, Rancho Palos Verdes, San Fernando, San Pedro, Santa Clarita, Shadow Hills, South Central Los Angeles, South LA, Studio City, Sun Valley, Sunland, Sylmar, Torrance, Tujunga, Val Verde, Valencia, Valley Village, Wilmington.

JOB SUMMARY AND PURPOSE

The Office Assistant provides general basic office support, and acts as the office receptionist and telephone screener when required. Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and the general public.

Specific duties include:

• Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders;
• Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications;
• Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding;
• Answer phones and take messages.
• Compute, record, and/or proofread data and other information, as directed;
• Limited data entry from compiled information/records;
• Other duties as may be needed to fulfill program requirements

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Proof at the time of hire
  • TB clearance within 6 months prior
  • Annual Influenza vaccination (between Aug 1 – Dec 1)
  • Pertussis (whooping cough) and measles immunization
• Health screening at the time of employment
• Requires ability to interact with children in a busy environment including, but not limited to:
• Able to lift up to 50 lbs.
• Frequently kneel and squat
• Ability to move quickly

EDUCATION:

• Graduation from high school or equivalent.

EXPERIENCE:

• 6 months of office and clerical experience

PREFERRED QUALIFICATIONS:

• Bilingual in English and Spanish (written and verbal) desirable.

ESSENTIAL JOB FUNCTIONS:

• Restocking and distributing supplies or deliveries as needed to identified offices. Responsible for placing orders, receiving goods, and tracking orders
• Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications
• Compute, record, and/or proofread data and other information, as directed
• Compile worker and client information and prepare forms and maintain records as needed. Destruction of documents by shredding
• Limited data entry from compiled information/records

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