Financial Administrative Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Financial Administrative Coordinator

Job Profile Title

Financial Administrative Coordinator

Job Description Summary

The position provides comprehensive financial, administrative, and operational support to ensure effective business office functions. This role is responsible for financial transaction processing, reporting, reconciliation, and supporting budgeting activities while maintaining compliance with organizational policies and procedures. The position requires strong attention to detail, excellent organizational skills, and the ability to interact effectively with a wide range of stakeholders.

Job Description

Job Responsibilities

• Manage and reconcile procurement card (PCARD) and meeting card transactions in accordance with established policies.
• Enter, review, and process expense reimbursements in Concur, ensuring compliance with institutional guidelines.
• Utilize Business Objects or similar reporting tools to reconcile financial data and identify discrepancies or anomalies.
• Coordinate purchasing activities, including ordering goods and services and ensuring proper documentation. Process supplier invoices and payments and assist with onboarding new vendors in the financial system.
• Run and distribute monthly financial (BEN) reports to administrative units to support budget monitoring and decision-making. Prepare and process journal entries with appropriate documentation and approvals.
• Collaborate with internal and external stakeholders to support business office operations and resolve issues. Compile faculty correspondence and assist in the preparation and coordination of budget books and related materials.
• Provide support for budgeting processes, including data input and analysis using tools such as SmartView.
• Respond to non-technical inquiries, troubleshoot issues, and route communications to appropriate contacts.
• Distribute incoming mail and checks in a timely and secure manner.
• Perform additional duties as assigned.

Qualifications

• High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine