Administrative Assistant - CTE

Administrative Assistant III � Office or Program

Reports to: Executive Director, Director or Immediate Supervisor
Salary: $39,674-$47,800
Duty Days: 239 Days
Grade 704
PC: 12713
FLSA Status: Non-Exempt
 

POSITION PURPOSE

Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters, enters digital information including fiscal information.

ESSENTIAL JOB FUNCTIONS

ADMINISTRATIVE FUNCTIONS

• Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations. 

• Answers incoming calls from employees, community members, and others; provides general information, and refers callers as appropriate, to other staff or other District personnel. 

• Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials. 

• Prepares periodic reports regarding related program activities. 

• Prepares and maintains forms and records including personnel and payroll information. 

• Operates all office equipment (e.g., computers, printers, copy machines).

• Maintains office files in a systematic and confidential manner. 

FISCAL FUNCTIONS

• Maintains a system for receiving and tracking invoices.

• Orders and maintains supplies for the department. 

• Enters Purchase Orders/Requisitions and Work Orders including travel. 

• Maintains and reconciles budget expenditures. 

• Maintains and reconciles payroll for department. 

PERSONAL WORK RELATIONSHIPS

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals. 

• Exhibits high professionalism, standards of conduct and work ethic. 

• Demonstrates high quality customer service; builds rapport/relationship with the consumer. 

• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge, Skills & Abilities 

• Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic. 

• Knowledge of records administration and maintenance techniques and procedures. 

• Knowledge of using software in a school administration environment, including MUNIS, KRONOS, and SmartFind. 

• Skill at the intermediate level, working with Google Suite and Microsoft Office 365, especially Outlook, PowerPoint, Word, and MS Teams. 

• Skill in performing mathematical calculations with accuracy and data entry with minimal errors. 

• Skill in actively looking for ways to help people. 

• Skill in interpersonal relationships, including using tact, patience, and courtesy. 

• Ability to accurately prepare and maintain records, files, and reports. 

• Ability to process and handle confidential information with discretion. 

• Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines. 

• Ability to use software to create spreadsheets, databases, and do word processing 

• Ability to communicate effectively, both oral and written forms. 

• Ability to engage in self-evaluation with regard to performance and professional growth. 

• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

TRAVEL REQUIREMENTS

• Travels to school district buildings and professional meetings as required.

PHYSICAL & MENTAL DEMANDS, WORK HAZARDS