Sr. Administrative Assistant - BTAM

The mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.

Position Description Summary/Purpose:

The Sr. Administrative Assistant provides personal, project and administrative support and assistance to managers and academic program directors in The School of Business, Technology, and Advanced Manufacturing (BTAM).

Essential Job Functions/Primary Responsibilities:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Supports administrative needs of managers including AVP, Dean and Academic Program Director levels to include maintenance of students records, coordinates special events/projects within the department; maintains calendars; supports contract and payroll functions; drafts letters and contracts; coordinates mailings; develops marketing collateral with program directors; tracks grant and related information, and all other support as necessary.
• Performs general clerical duties such as filing, photocopying, faxing and mailing; files, retrieves, tracks and maintains documents and reference materials.
• Tracks and maintains various department records, including databases, mailing lists, employee and student supervisory files.
• Resolves administrative problems and inquiries; serves on college committees.
• Schedules, coordinates and sets-up for meetings and events; some local travel may be required.
• Records, transcribes and distributes minutes of meetings.
• Open, sorts and distributes incoming correspondence; draft letters; create and organize program binders; follow-up on phone calls.
• Maintains office supply inventories and coordinates maintenance of office equipment
• Collaborates with external partners; customer focused; ever-ready for assignment in fast-paced environment; positive can-do attitude
• Prepares materials for scheduled meetings for supervisor
• Conducts research as necessary on products, companies etc.; assembles and analyzes data to prepare reports and documents summarizing findings.
• Collaborates with other administrative assistants within the department as needed such as Registrar, Marketing, Facilities, Communications and Academics.
• Conducts all work in a safe manner and ensures all work safety practices are followed.

Other Functions

• Track expenses and extract relevant data for reports; keep records.
• Interact with internal and external stakeholders.
• Organize meetings and events
• Performs similar or related work as required, directed or as situation dictates.
• Continues professional development and training; keeps current with trends.
• Assists other department staff as needed to promote a team effort.

Knowledge, Ability and Skill:

• Demonstrated commitment to developing and fostering best practices and policies to promote diversity, equity, and inclusion, and build an environment in which all members of the University community are treated with respect and dignity.
• Microsoft Office skills required, especially Outlook, Word and Excel
• Ability to anticipate needs and workflow; self-starter; excellent organizational skills
• Requires excellent written and verbal communications skill; skills in information gathering and monitoring and the ability to asses and solve problems
• Strong attention to detail and accuracy
• Ability to take initiative, act with flexibility and maintain confidentiality
• Ability to work well as a team player and independently; ability to work in a collaborative manner
• Ability to prioritize tasks

Education, Training and Experience:

• Associates degree required; Bachelors degree preferred
• Corporate or manufacturing business experience a plus; proven work track record

Physical and Mental Requirements: