Analyst - Operations Administration (Billings)

About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America strives to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customer's needs using the latest information systems and advanced technologies.
Summary
The Analyst - Operations Administration (Billings) will be responsible for creating, processing, reviewing and tracking billing invoices while ensuring timeliness and accuracy of customer billing requirements.
Responsibilities
• Generate invoicing for assigned billings and backup documentation on a weekly basis
◦ Receive and audit vendor submitted manual invoices to ensure billing accuracy
◦ Organize and maintain backup documentation required for customer remittance
◦ Re-bill rejected invoices in a timely manner to prevent aging
◦ Provide customers with invoice copies and backup details as needed
◦ Provide invoice status on various reports
◦ Prioritize work as needed to meet deadlines that would prevent non-payment
◦ Work with other departments to gather information to bill
◦ Submit tickets to IT to fix any billing errors
• Account Reconciliations and Analysis
◦ Prepare Return Log, Quarantine Log, AP Log, etc., spreadsheets and documents
◦ Research billing issues using ITMS, SAP, H/KMA SAP, historical data and general knowledge
◦ Provide customer service in accurate and timely manner
◦ Develop and provide billing issues resolution concepts to managements
◦ Provide notice of issues that need escalation
◦ Assist with Managements request regarding researches, reports and projects
◦ Backup peers or assist coworkers when needed
◦ Other duties as assigned
Compensation Range
$52,000- $56,000 per year (Subject to Compensation Study Upon Candidate Selection)
Benefits of working at Hyundai GLOVIS America Inc.
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short and Long Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*
*Benefits may vary by location. All benefits pursuant to Company policy
Skills & Qualifications
• Excellent written and verbal communication skills Required
• Critical thinking and problem solving abilities Required
• Proficient PC skills Required
• Must have intermediate level skills in Excel, Word, Power Point Required
• Experience with Power BI Preferred
• Experience using SAP Preferred
Education & Experience
• High School Diploma/G.E.D Required
• Bachelor's Degree Preferred
• 1 - 2 Years of Direct Experience in Accounts Receivable management, Billings, or Bookkeeping Required
• 2 - 5 Years of Direct Experience in Accounts Receivable management, Accounting, Logistics, or Operations Preferred
Physical Requirements
• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Stand/walk
• Carry/lift a maximum of 15 pounds
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Typical office environment with low-level noise exposure
• The position is located in the Irvine, CA Office
• Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job chan