Manager of Senior Administrative Assistants

The Opportunity

The Manager of Senior Administrative Assistants’ overall role is to communicate company needs, oversee Senior Administrative Assistants I & II performance, provide guidance, support, identify development needs, and manage the reciprocal relationship between Senior Administrative Assistants and the organization.

 

What You’ll Do

• Work closely and collaboratively with the Senior Business Services Manager and Facilities Managers.
• Manages a team of senior administrative employees, communicating job expectations, planning, monitoring, and evaluating work performance.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload and manages senior administrative support systems.
• Identifies and resolves problems.
• Maintains administrative staff by recruiting, selecting, orienting, and training employees.
• Sets policies and procedures for training, coaching, and career development for staff.
• Maintains rapport with leadership, managers, and employees.
• Develops and leads Business Services initiatives.
• Assists with the administrative budget and helps control department expenses.

 

 

What We Expect from You

• Two-year technical degree or bachelor’s degree preferred.
• Minimum of 5 years of high-level administrative experience.
• Management experience required.
• Proven experience in Microsoft Software Applications (Word, Excel, PowerPoint, Outlook).
• Excellent verbal/written communications, time management, analytical/interpersonal ,and organizational skills
• Excellent attention to detail, accuracy, follow-through, and ability to work on multiple projects
• Ability to work both independently and collaboratively with individuals at all levels in the organization in a team environment
• Proactive, resourceful, strong decision maker, and self-motivated forward thinker who actively seeks opportunities and proposes solutions for team, department, and company improvements
• Ability to work in a dynamic, fast-paced environment, and productively manage competing priorities while maintaining deadlines
• Exercise good judgment in a diversity of situations
• Proven ability to maintain a high level of confidentiality and discretion
• Must have authorization to work permanently in the U.S.

 

 

As you consider applying for a position at Ulteig, we encourage you to think outside the box – because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability, and potential, and then creating an environment where they can become the best versions of themselves. We don’t want to miss out on the possibility of speaking with the next outstanding Ulteig team members, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

 

What You Can Expect from Ulteig

Ulteig is a purpose-driven organization that has built a culture focused on people, both our clients and our employees, for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality, and celebrate your contributions. At Ulteig, we take our own success and the success of our clients personally.

We offer our team members:

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture

Our vision is to be the most trusted partners transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America’s essential infrastructure and leverages its expertise with a wide range of public and private clients. 

At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive, whether they choose to work remotely, hybrid, or in the office. Reg