Administrative Specialist (Part Time) - Manning - Foundation

JOB PURPOSE: The Administrative Specialist - Foundation is responsible for providing specialized administrative support of moderate to intermediate complexity and technical in nature that requires greater independent judgment and limited decision making for the assigned department, program, or unit and its varied operations. In this role the Administrative Specialist - Foundation may be required to fulfill various administrative functions and will possess specialized knowledge and experience working with the assigned department or program’s operations; with a comprehensive understanding of administrative operations the Administrative Specialist - Foundation may serve as an informational resource for the assigned operational area. The Administrative Specialist - Foundation in this position will perform all functions and responsibilities of the position at a location assigned by management.
The Administrative Specialist - Foundation in this position typically works with intermittent supervision and review, and any work problems involving departures from standard policies, interpretations, or procedures are reviewed with the supervisor for direction and resolution. The incumbent will possess the knowledge and experience to provide resolution recommendations for problems, issues, or situations within the assigned area of responsibility.
The primary goal of the El Rio Health Administrative Specialist - Foundation is to support El Rio’s Mission of providing comprehensive, quality health care that is affordable and accessible to all who may have healthcare needs, by successfully performing the primary essential functions.
Essential Job Functions:
• Performs all assigned administrative duties, tasks, responsibilities, and assignments supporting the department, program, or unit operations within established time frames; meeting established rates of performance for the quality and quantity of work for the position; demonstrating a level of self-initiative, quality, efficiency, and accuracy in the employee’s job performance that ensures the highest standards of excellence.
• Maintains at all times organizational, employee, and/or patient confidentiality by controlling the environment and information being disclosed to authorized individuals ensuring compliance with all HIPAA and corporate compliance standards, as well as generally accepted human resources confidentiality standards.
• Serves as a contact point and informational resource for a department, program, or unit administrative operations; tracking and ensuring that any issues, complaints, problems, or requests are brought to a timely and effective resolution.
• Demonstrates the specialized knowledge, understanding, and technical skills of a program or departmental operations to complete all administrative duties, tasks, responsibilities, and assignments working with office equipment, operating systems, organizational programs, and/or business software, such as:
◦ Working with organizational operating systems, programs, and/or business software ensures that data integrity standards and content are entered and maintained within departmental, program, or unit databases for effective operational use and reporting and performs data entry and processing.
◦ Generates and distributes scheduled, or ad hoc, standardized system reports and/or summary information, as assigned or requested for distribution to department or program staff or other internal/external clients or representatives through utilization of available reporting programs linked to organizational databases, programs, or systems.
◦ Gains and maintains an understanding of federal, state, and local laws; as well as all standards and requirements of organizational policies and procedures applicable to the program or departmental operation in order to support compliance of administrative operations with the respective regulations, standards, or requirements.
◦ Provides administrative support to other staff members in the performance of their assignments and departmental operations supporting patients, visitors, employees, and internal/external clients or representatives:
▪ Answers telephones, schedules appointments, and confirms appointments.
◦ Operates general and specialized office equipment such as: computers, copiers, multifunction printers, or postal equipment.
• Performs administrative projects, tasks, and duties, as assigned, or requested, such as:
◦ Conducts research and compilation of data or information on assigned projects; creates professional level summaries and reports on the project; ensures objectives and deliverables of assigned projects are achieved and meets the defined standards.
◦ Creates, modifies, and maintains departmental spreadsheets ensuring effective and optimal operational use and reporting.
◦ Creates administra