Administrative Coordinator

Arizona Public Service generates clean, reliable and affordable energy for 2.7 million Arizonans. Our service territory stretches across the state, from the border town of Douglas to the vistas of the Grand Canyon, from the solar fields of Gila Bend to the ponderosa pines of Payson. As the state’s largest and longest-serving energy provider, our more than 6,000 dedicated employees power our vision of creating a sustainable energy future for Arizona.

 

Since our founding in 1886, APS has demonstrated a strong commitment to our customers in one of the country’s fastest growing states, earning a reputation for customer satisfaction, shareholder value, operational excellence and business integrity.

 

Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together.  

Summary

The Administrative Coordinator provides advanced and specialized administrative support to assist in achieving departmental goals with minimal supervision. This role involves managing a wide range of complex tasks and projects, often requiring independent research, coordination, and decision-making.

The position frequently interacts with internal and external stakeholders on significant matters of high importance and sensitivity, requiring exceptional tact, persuasion, and negotiation skills. Success in this role relies on strong organizational abilities, attention to detail, and the capacity to handle confidential information with professionalism.

 

Key Responsibilities:

• Perform specialized and complex administrative duties to support departmental objectives.
• Act as a key contact for internal and external stakeholders, addressing sensitive matters with discretion and professionalism.
• Conduct independent research and coordinate projects to ensure timely and accurate results.
• Provide information, reports, and recommendations to assist with decision-making processes.
• Manage communication, scheduling, and coordination for high-priority tasks and initiatives.

 

Minimum Requirements

• High school graduate or GED plus three (3) years of clerical or related experience.

 

Preferred Special Skills, Knowledge or Qualifications:

 

• Knowledge in specialized functions, a wide and comprehensive acquaintance of the work with an understanding of, both general and specific phases of the job and their practical applications to complex problems and situations ordinarily encountered.
• Advanced and demonstrated experience working with computer software applications, electronic mail systems and applicable department and/or administrative support systems.

Nuclear requirement:

Any PVNGS employee may be called upon to serve as a member of the Emergency Response Organization (ERO) and will be expected to fulfill their obligation as an ERO member. Any PVNGS employee may be called upon to support a refueling or short-notice outage. This includes line roles and responsibilities as necessary to execute outage activities. These are conditions of  employment at PVNGS.

Major Accountabilities

1) Coordinates, administers or implements specialized company programs/services/projects or processes to support the functions of the department, which may involve multiple processes, various internal and external contacts, document preparation and organizing the activity of others to achieve certain objectives, including meeting and/or travel arrangements.
Ensures information needed for such events are complete and accurate.

2) Utilizes appropriate computer software to independently create and maintain routine to advanced generated documents, schedules, spreadsheets, flowcharts, graphs, timelines, tables or reports. Tracks and prepares department reports and presentations, ensuring prompt and accurate processing.

3) Performs projects requiring independent research, coordination of multiple sources or control of work flow; may serve as backup for leader or others in the department performing a variety of duties to support department goals and objectives, ensuring items needing action receive the appropriate attention.

4) Provides general to extensive technical support to the department performing a variety of duties such as data analysis, calculations, research and problem resolution; creating and modifying queries to run and produce information; creating programs to transfer data; providing system support for users; performing LAN and/or database administration; designing and building databases, establishing standards and procedures, performing system maintenance, coordinating conversions, runs parallel tests, obtains in