Administrative Assistant I – Dean Health Sciences

Position summary:
The purpose of this position is to provide extensive secretarial skills for the performance of duties of a complex nature requiring frequent use of discretion and independent judgment. The professional support assistant is responsible for serving in an overall secretarial capacity to the dean, department chairs, and faculty of the division and other Health Science Administrative Assistants.

Position responsibilities:

• Provide comprehensive administrative support to the Dean and division, including but not limited to answering phones, sorting mail, greeting visitors, managing the Dean's calendar, scheduling meetings, and preparing correspondence.
• Creating and maintaining a professional office environment with regular attendance of a full-time work day.  Limited overtime hours may be required as necessary.
• Supporting the dean and the division by performing related office duties such as answering the phone, sorting and distributing mail, greeting and screening visitors and students, assisting in keeping the dean’s appointment calendar, scheduling meetings, and preparing and distributing correspondence.
• Maintaining office files, records and information such as personnel files, budget records, instructional rosters and office hour logs, etc.
• Prepares and maintains clinical affiliation agreements for all health science programs at the college.
• Participating in the planning, evaluation, and improvement of office procedures.
• Communicating regularly, effectively, courteously and professionally with faculty, staff, students, and visitors in person, on the telephone, and via e-mail.
• Assisting in the collection, computation, processing and/or preparation of various personnel-related records such as adjunct/part time files, part time/overload pay, special pay requests, and other related information.
• Taking and preparing minutes for various committees and meetings.
• Preparing various reports, materials, and other projects as requested.
• Maintaining and purchasing office supplies.
• Assisting with registration activities such as registration input and schedule changes.
• Assisting departments and clubs within the division with special events/projects.
• Serve as a primary point of contact for inquiries from students, faculty, staff, and other HS administrative assistants, responding promptly and professionally.
• Support the admissions process by assisting with application review, applicant communication, and enrollment procedures.
• Provide accurate and up-to-date information about program prerequisites, admission criteria, and application deadlines. Assist students in understanding the curriculum, course offerings, and potential career pathways within the nursing field.
• Connect students with relevant resources and support services, such as tutoring, academic counseling, and financial aid assistance, to help them overcome academic challenges and achieve their goals.
• Other related duties as assigned by the dean.

• Associate’s degree in Office Professionals or related degree required.  Extensive related work experience will be considered in lieu of formal education.
• Minimum of 5 years related, full time work experience, preferably in an education setting. Supervisory or office management experience preferred.
• Extensive computer skills to include Microsoft Word and Excel are required.
• Must have excellent written and verbal communication skills.

• 0 Full-Time Direct Reports    0 Part-Time Direct Reports

• Work is normally performed in a typical interior/office and