Administrative Assistant (357285)

We encourage applications from Indigenous Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature age workers and lesbian, gay, bisexual, trans and intersex (LGBTIQ+) people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact person listed for this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Period of Appointment

Fixed-Term, Full-time for a period of 2 years.

Hours per fortnight

73.50 hours per fortnight - flexible options available. 

Duties

• Undertake a wide range of clerical and administrative duties to support the efficient and effective delivery of civil and advice law services by the State Litigation Office, including opening, closing and archiving civil files, the preparation and compiling of court and other legal documents in the Litigation division particularly for Abuse in Care.
• Undertake word processing, transcribing of audio material, preparation of correspondence and document production duties of a highly confidential nature.
• Undertake data entry including the updating and maintenance of the legal practice database, and utilise the database tools for preparation of documentation.
• Provide personal and telephone reception facilities of a high quality ensuring sensitive and confidential handling of enquiries, including attending to public enquiries, liaison with complainants and witnesses, the legal profession, courts and police.
• Provide support to other areas within Crown Law as required.
• Ordering and receipting stationery requirements and undertake daily maintenance of office equipment.

Essential Requirements

• A Current Tasmanian Registration to Work with Vulnerable People (employment).

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks
• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Download the Statement of Duties and any Associated Documents

 Statement of Duties (357285) Administrative Assistant - December 2024.docx

 Statement of Duties (357285) Administrative Assistant - December 2024.pdf

 About the Department of Justice (Crown Law) November 2024.docx

 About the Department of Justice (Crown Law) November 2024.pdf

 Information for Applicants (DOJ) Short Form Application.docx