Scheduled Hours

37.5

Position Summary

Provides general administrative project and/or program support for department or program areas.

Job Description

Primary Duties & Responsibilities:

• Serve as the lead coordinator for department events and seminars (e.g. alumni annual event, student events, annual department events, named lecture banquets, new outreach and industry events). This includes coordinating space needs, organizing catering or food and beverage purchases, coordinator travel for visitors, and working with other faculty and staff on programming and AV or other needs for the event.
• Assists Department Outreach Coordinator with all facets of department outreach, including coordination of faculty interview visits, graduate student recruitment outreach, building new industry partnerships, alumni association management and outreach. Duties include managing events, booking travel and accommodations, etc.
• Provides general administrative support across department needs, including copier management, light course materials assistance, directing visitors, students, staff, faculty appropriately when they have questions or concerns arise. Performs daily administrative and front office duties as needed, such as assisting faculty and course instructors with basic needs for courses like copying, maintaining files, ordering shredding pickups or supplies, calling for maintenance or entering facilities requests, etc.
• Maintains a system for managing reservations for Chemistry-controlled conference rooms and classrooms in the department, verifies and confirms room reservations. Communicates with faculty and staff and/or external parties regarding the reservation system and troubleshooting issues or scheduling conflicts that arise.
• Assists with department communications including annual newsletter dissemination, alumni programming communication, events and fundraising/gifts communications, and information gathering and upkeep of department websites In order to ensure that information regarding the department is up to date.
• Assist with event budget development and tracking, including monitoring expenses.
• Perform other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table

• Repetitive wrist, hand or finger movement

• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Administrative (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequent